HR Assistant (Recruitment), Bern, Switzerland

Vacancy Announcement No: UPU/14/G4/FT-C/56 Title: HR Assistant (Recruitment) Grade: G4 Type of contract Fixed-Term (Core) Appointment Duration:  3 years	Publication Date: 16 June 2014 Application Deadline: 23 July 2014 (36 day(s) until closing deadline) Currently accepting applications   Organizational Unit: Human Resources Directorate (DRH) Staff Administration and Social Affairs Duty Station:  Bern Switzerland Scheduled date for taking up appointment:  as soon as possible
Organizational Context: Please note that this is a locally-recruited position, restricted to Swiss nationals and/or legal residents of Switzerland. With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services. The incumbent will assist the Administration Unit and the Director of Human Resources (HR) in the area of recruitment.
Main duties: - Based on post descriptions, prepare and issue vacancy notices using current e-recruitment system, UN and other similar business networks (professional associations, universities alumni's, etc.), local, national or international press; - Inform member states and postal operators and issue internal memoranda to internal staff on a vacancy notice issuance, according to internal rules and practices; - Assist in the analysis of application files, in the pre-screening of candidates on the basis of the recruitment criteria set out in the vacancy notices according to internal rules and practices; - Collect, prepare and arrange all necessary documents to be submitted to the members of the Committees in charge of the recruitments; - Propose and draft competencies based questionnaires for interviewers; - Prepare and arrange their meetings; - Contact candidates and organize all schedules for written tests/ presentations and interviews; - Administer written tests as well as all logistic issues and prepare documents related to applicants' test results; - Search and check requested additional information on applications (references, diplomas and others); - Ensure that all non-selected candidates are informed on the outcome of the selection process by sending regret letters; - Respond to unsolicited applicants on general questions related to recruitment; - Perform the duty of one of the Super Users of the e-recruitment system; - Inform and instruct internal departments to prepare arrival of new comers etc.; - Prepare and follow-up/update statistics related to recruitment activities; - Draft the standard letters on a wide range of HR issues related to all recruitment and administrative activities; - Replace the secretary of the Director of HR during her absence.
QUALIFICATION AND SKILLS REQUIRED
Education: Secondary education. Educational background in HR would be an advantage.
Experience: Minimum of 3 years of experience in HR or Administration.
Technical knowledge:  - Knowledge of HR policies, procedures; - Knowledge of recruitment technics; - Knowledge of IT systems used in HR; - Knowledge of Word, Excel, Outlook, Powerpoints.
Skills and abilities / competencies: - Good written and oral communication and interpersonal skills; - Able to work in a multicultural and multiethical working environment; - Discretion and integrity. Proven ability in dealing with highly confidential nature of cases; - Able to work under pressure with constantly changing priorities; - Analytical skills; - Able to establish and maintain good working relationship with staff at all levels.
Language skills: Proficiency in English or French. Knowledge of the other language will be an advantage.
Additional Information: Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process. Please note that this is a locally-recruited position, restricted to Swiss nationals and/or legal residents of Switzerland.
Annual salary: (Net of tax) 68'611.00 CHF
The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
Please note that all candidates must complete an on-line application form. All applications must be received by the closing date as stated in the vacancy announcement. All applicants employed by postal entities and applying for a vacant position in the Professional (P) or Senior (D) category must be recommended and submitted through the competent postal authority. Applications not satisfying this criterion may not be considered. Only candidates under serious consideration will be contacted.
Applications from women and member states are particularly encouraged. The UPU promotes diversity and work-life balance.
For further instructions regarding the online application process, please visit the UPU internet page at:http://www.upu.int/en/resources/vacancies