Accounts Assistant
Qualifications
PAEC Diploma
Honesty and Integrity
Duties
Collecting all Council’s money from general public, bar, restaurant, hostel and other sources and bank same at bank.
Prepare daily cash receipt summaries according to account codes classification.
Reconcile daily cash takings with summaries and report any discrepancy (shortage/overage) to the supervisor.
Keep cheques register and issue out cheques to payees/suppliers.
Keep all cancelled cheques for reference and bank reconciliation purposes.
Custodian of petty cash.
Daily surrender of receipt books (filled-up or still in use) and corresponding summaries and deposit slips to the main accounts offices for coding and ledger updates.
Internal Auditor: Administration
Position Summary
Assist in evaluating existing internal control documentation testing current processes and providing recommendations. In addition, the Internal Auditor will assist the Accountant in administrative, observations and inquiries.
The mission of the Internal Audit activity at Malawi National Council of Sports is to provide independent, reasonable objective assurance and consulting services designed to add value and improve organizational operations.
The Internal Auditor is expected to constructively work with departments to improve internal controls across the organization.
Duties:
To plan, organize and carry out the internal audit function including the preparation of an audit plan for the Council.
To coordinate coverage with the external auditors.
Examine all financial records, including accounting books, payroll records and equipment and inventory records.
Assess compliance with government and jurisdictional regulatory requirements, financial accounting and auditing standards, and company policies to ensure company assets are safeguarded.
Examine and evaluate the adequacy and effectiveness of information system and business controls.
Identify and document business processes and control in order to evaluate risks and compensating controls.
Provide advisory and consulting services to improve efficiency, effectiveness, and utilization of company assets.
Assist in assuring audit practices conform to department and professional standards.
Recommend process and policy improvements.
Follow up to ensure that approved recommendations are implemented.
Examine and evaluate the Council’s financial and computer systems to ensure the reliability of the system and integrity of data.
Be Declarations Desk Officer for the Council.
All other duties as assigned.
MINIMUM QUALIFICATIONS
Excellent interpersonal, oral and written communication skills with the ability to communicate to all levels of management.
Have great attention to detail.
Proficiency with Microsoft Office applications.
Four-year degree from accredited college or university or current senior level students majoring in accounting, finance, business or related required.
Senior Assistant Accountant
Qualification and experience
BACC or BBA Degree plus ACCA.
4 years’ experience at a senior position in the accounts department.
Hands on experience of MS Excel, sage/pastel Partner, ACCPAC.
Confidence, integrity and good communication skills.
Duties
Open new ledger at start of new financial year and bring forth prior year closing balances.
Ensure data integrity and security including daily back up of sage Pastel Partner.
Set up a budget line for each account in the fiscal period and transfer budget figure from Excel into the budget section of the general ledger account.
Maintaining the votes ledger and committing supplies/services’ payment requisitions before effecting payments or advising otherwise if requisitions are not backed by budget provisions and/or adequate money balances.
Maintain General Ledger and enter transactions from cashbooks, petty cash payroll ledger and other subsidiary ledgers and track transactions and account details on screen display.
Making corrections to erroneous ledger entries and effecting end of month/year adjustments through journal entries.
Monthly General Ledger reconciliations and extraction of trial balances to ascertain accuracy and completeness of transaction postings.
Monthly and year-end analysis of account balances and preparation of support schedule for monthly management accounts and/or annual statutory accounts.
On the job training and coaching of subordinate staff on book-keeping and sundry suppliers/debtors’ reconciliations.
Assistant Procurement Officer (APO)
QUALIFICATIONS AND EXPERIENCE
A minimum of CIPS Diploma with at least 2 years working experience in procurement.
Excellent oral and written communication skills in English are required as well as good presentation skills and knowledge of micro soft word, excel, power point.
Duties
These will include but not limited to:
Preparing Procurement Plans for the organization and its projects, in consultation with User Departments and Finance Department, based on the approved budgets;
Preparing Bidding Documents for the procurement of goods, works and services;
Managing the Receipt, Closing and Opening of Bids;
Managing Evaluation of Bids and preparing Evaluation Reports for submission to IPC for consideration;
Managing Contracts, in liaison with User Departments, to ensure delivery of goods/services and completion of works in accordance with the contract terms and conditions in order to achieve value for money;
Checking Delivery Notes and Invoices for payment in accordance with MNCS Finance and Procurement Guidelines;
Preparing Quarterly Procurement Reports for presentation to Management and the Board;
Advising IPC, Management and Board of Directors on all procurement issues within MNCS;
Liaising with MNCS Accountant and User Departments in order to achieve efficient operations of the Procurement Unit;
Providing Secretarial Services to the IPC and Evaluation Teams;
Any other duties as assigned from time to time.
ABILITIES
Self starter
Ability to build positive relationship with staff and colleagues.
Excellent ability to set priorities, analyze needs and convert those needs into plans and actions as well as effective time management.
Initiative and good analytical skills.
Attractive remuneration package will be offered to the successful candidates. Applications with detailed CVs that provide traceable record, contact phone numbers, email addresses and three traceable referees must be sent by post to:
The Executive Secretary
MNCS
P.O. Box 452
Blantyre
No e-mail applications.
Deadline for submission of applications is close of business of 16th June, 2017. Only shortlisted applicants will be contacted. We are an equal opportunity employer and qualified encouraged to apply!!
