International Secretariat - Geneva, Switzerland
Profile
- Pursuing university degree in finance, business studies, general management or related fields;
- Experience in Financial record book keeping working with NGO;
- Experience in procurement activities
- Experience in office management
- Knowledge of computer applications
- Fluency in French and English;
- Ability to work in a team and independently.
Duties and Responsibilities
Under the direct supervision of the Administrative and Finance officer and the overall supervision of the Executive Director at the International Secretariat, the incumbent will be responsible for assisting in the general coordination of financial and administrative activities and general administration.
Principal duties include, but are not limited to:
Administration
Assisting in the coordination of the administrative work of FAS International Secretariat and perform liaison duties with FAS Regional Office, Dakar and other FAS offices;
Maintaining the office and organizing the office filing.
Help in the overall administration and the logistics and contacts with service providers such as travel agents, hotels, office suppliers etc.;
Coordinating conferences and meetings, including meetings of the Executive Board and the General Assembly, and ensuring that support is provided;
Processing travel claims and other payments to secretariat staff, vendors and other claimants;
Helping the Administration Officer with Human Resource management for staff related to: work permit; staff meeting; holidays; accommodation etc
Preparing correspondence, special reports, evaluations and justifications as required on general administrative or specialized tasks;
Helping to organize conferences and meetings, including meetings of the Executive Board and the General Assembly, and ensuring that support is provided;
Arranging appointments and visits and to manage telephone calls with discretion, as and when required;
Developing electronic information storage and retrieval systems documenting FAS's history of collaboration with United Nations agencies, international organizations, Governments and other partners
Any other duties as assigned by the supervisor or the Administrative and Finance Officer
Accounts and finance Management
Assist the Finance officer in recording financial transactions into the accounting software system
Maintain filing for all invoices for finances related to FAS
Petty cash
Assist in Process payment of salaries, allowances, travel claims and other payments to secretariat staff, vendors and other claimants;
Assist in funds transfer to other FAS offices
Any other duties as assigned by the supervisor or the Administrative and Finance Officer
How to apply:
Application deadline
Application must be sent by 22th November, 2013, to the following address: accountsofficer@fasngo.org
Please mention that candidates should have a valid Swiss working permit.
