Title: Junior Finance Assistant
Contract Type: Service Contract (Initial duration of 6 months with possibility of renewal)
Salary: CAD $ 2,743.58/month net of taxes
Office: UNESCO Institute for Statistics
Administration, Finance and Human Resources (ADM))
1. Duties: Under the overall administrative authority of the Director of the UNESCO Institute for Statistics (UIS) and under direct supervision of the Senior Finance Assistant, ADM, the Junior Finance Assistant(subscriber) will perform the following General Service functions:
1. Open, maintain and archive Finance Unit files, comprising of correspondence, expense claims, invoices, payments, reports and other related documents. Receive, date-stamp, sort, classify and route relevant financial documents.
2. Verify for accuracy and process the various payment requests related to: purchase orders, contracts, expense claims, travel, etc. and ensure that all necessary certifications are provided; enter financial data into the financial and budgetary system (FABS). Follow up with suppliers and/or staff members on outstanding items to ensure that payments can be processed on a timely-basis and in accordance with the UNESCO financial rules and regulations. Reconcile and clear open vendor items as needed.
3. Provide support for the financial aspects of workshop by: reviewing the cost estimates; ensuring that all relevant documentation has been submitted for payment authorization prior to posting invoices in FABS. Assist with the workshop reconciliations and clearing of one-time vendor accounts.
4. Process requests to the various UNESCO field offices and UNDP offices for payments on behalf of the UIS.
Vacancy Notice Junior Finance Assistant – Uis (Cont.)
5. Prepare the sales tax claims ensuring that the claimed amounts are reconciled to the data in the finance and accounting system. Post any journal corrections as required.
6. Act as secondary back-up of the travel assistant when required.
7. Perform any additional activities that may be required to ensure the success of the work as assigned or as requested by the supervisor.
2. Education: Completion of secondary, technical or vocational school, preferably with completion of relevant accounting, finance or budget training courses supplemented by specialized training in financial computer applications.
3. Experience: At least three years of relevant professional experience in accounting, budget, finance and/or general office administration is required, preferably in a UN or international organization/company or government institution.
4. Language: Excellent knowledge of French or English and a good knowledge of the other language. Fluency in Arabic, Chinese, Russian or Spanish would be an asset.
5. Nationality: In order to be eligible for this contract, applicant must be a Canadian citizen, permanent resident of Canada or hold a valid Canadian work permit.
6. Skills/competencies:
• Very strong knowledge of MS Excel.
• Demonstrated clerical and financial skills, including knowledge of basic accounting, finance and administrative techniques/ procedures.
• Accuracy and attention to detail.
• Analytical abilities to reconcile/identify errors in financial data or reports.
• Excellent inter-personal skills
• Ability to develop/maintain harmonious working relations in a multicultural environment.
To Apply: Persons wishing to be considered for this position are invited to complete and submit the electronic UNESCO application form
Vacancy Notice Junior Finance Assistant – Uis (Cont.)
available at http://www.uis.unesco.org under ‘jobs’ and a letter of intent to: uis.recruitment@unesco.org. Please use “FAMILY NAME, First name, Jr Finance Asst” (e.g. SMITH, John, Jr Finance Asst) as the email subject.
Tests be used in candidate selection process
Closing Date For The
Receipt of application:
Until such time as a qualified candidate is identified
Contract Type: Service Contract (Initial duration of 6 months with possibility of renewal)
Salary: CAD $ 2,743.58/month net of taxes
Office: UNESCO Institute for Statistics
Administration, Finance and Human Resources (ADM))
1. Duties: Under the overall administrative authority of the Director of the UNESCO Institute for Statistics (UIS) and under direct supervision of the Senior Finance Assistant, ADM, the Junior Finance Assistant(subscriber) will perform the following General Service functions:
1. Open, maintain and archive Finance Unit files, comprising of correspondence, expense claims, invoices, payments, reports and other related documents. Receive, date-stamp, sort, classify and route relevant financial documents.
2. Verify for accuracy and process the various payment requests related to: purchase orders, contracts, expense claims, travel, etc. and ensure that all necessary certifications are provided; enter financial data into the financial and budgetary system (FABS). Follow up with suppliers and/or staff members on outstanding items to ensure that payments can be processed on a timely-basis and in accordance with the UNESCO financial rules and regulations. Reconcile and clear open vendor items as needed.
3. Provide support for the financial aspects of workshop by: reviewing the cost estimates; ensuring that all relevant documentation has been submitted for payment authorization prior to posting invoices in FABS. Assist with the workshop reconciliations and clearing of one-time vendor accounts.
4. Process requests to the various UNESCO field offices and UNDP offices for payments on behalf of the UIS.
Vacancy Notice Junior Finance Assistant – Uis (Cont.)
5. Prepare the sales tax claims ensuring that the claimed amounts are reconciled to the data in the finance and accounting system. Post any journal corrections as required.
6. Act as secondary back-up of the travel assistant when required.
7. Perform any additional activities that may be required to ensure the success of the work as assigned or as requested by the supervisor.
2. Education: Completion of secondary, technical or vocational school, preferably with completion of relevant accounting, finance or budget training courses supplemented by specialized training in financial computer applications.
3. Experience: At least three years of relevant professional experience in accounting, budget, finance and/or general office administration is required, preferably in a UN or international organization/company or government institution.
4. Language: Excellent knowledge of French or English and a good knowledge of the other language. Fluency in Arabic, Chinese, Russian or Spanish would be an asset.
5. Nationality: In order to be eligible for this contract, applicant must be a Canadian citizen, permanent resident of Canada or hold a valid Canadian work permit.
6. Skills/competencies:
• Very strong knowledge of MS Excel.
• Demonstrated clerical and financial skills, including knowledge of basic accounting, finance and administrative techniques/ procedures.
• Accuracy and attention to detail.
• Analytical abilities to reconcile/identify errors in financial data or reports.
• Excellent inter-personal skills
• Ability to develop/maintain harmonious working relations in a multicultural environment.
To Apply: Persons wishing to be considered for this position are invited to complete and submit the electronic UNESCO application form
Vacancy Notice Junior Finance Assistant – Uis (Cont.)
available at http://www.uis.unesco.org under ‘jobs’ and a letter of intent to: uis.recruitment@unesco.org. Please use “FAMILY NAME, First name, Jr Finance Asst” (e.g. SMITH, John, Jr Finance Asst) as the email subject.
Tests be used in candidate selection process
Closing Date For The
Receipt of application:
Until such time as a qualified candidate is identified
