Finance and Procurement Specialist

DESCRIPTION OF THE POSITION

Ayala Consulting is looking for professionals in financing and accounting matters, with experience on social development projects management. Ayala Consulting develops programs with high level international organizations and national governments.

MAIN RESPONSIBILITIES

· Analyzing and processing project transactions based on international financing and accounting norms and regulations for professional work.

· Management of Cash and bank: register and control of cashbook, petty cashbook and preparation of bank reconciliations

· Control accounts reconciliations

· Controlling and verifying expenses. Validating financial transactions generated in projects.

· Creditors Supervision

· Register and control fixed assets

· Preparation of budget and cash-flow.

· Income tax, provisional tax, withholding tax/surtax

· Payroll programming, salaries and wages computation

· Prepare, register and control sales journal, purchases journal and general journal

· Presenting financial reports: timely production of monthly and quarterly reports. Preparation and presenting of monthly book summaries and journal vouchers to the general ledger.

· Management of control documents

COMPETENCIES

Professionalism:Proven ability to think critically, work under pressure, meet commitments, and show perseverance in facing challenges.

Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics.

Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

Influencing/Negotiating: Persuades others; builds consensus through giving and taking; gains cooperation from others to obtain information and accomplish goals.

Communication: Listens to others and shows real commitment to maintaining open, two-way communication with supervisors and other team members.

Teamwork: Committed to working collaboratively with colleagues to achieve project tasks for the team. Willing to learn from others and open to giving and receiving feedback.

HOW TO APPLY:

If interested in the position, please email your CV to Jessica Recalde, Human Resources Chief, at:jrecalde@ayalaconsulting.com.ec

Deputy Country Director - Operations, Malawi

The DCD - Operations will provide strategic leadership and management in developing the Concern Universal programme in Malawi. After a sustained period of growth in scale of operations, s/he will spearhead a major review and renewal of Concern Universal’s finance and administration systems and processes. Particular attention will be paid to ensure full cost recovery, donor compliance and effective linkages with programme team colleagues. S/he will be expected to work closely and coordinate with the rest of the Senior Management Team.

Duties and Responsibilities

Financial Management:

• Ensure that Concern Universal’s financial procedures are complied with in all programmes and good systems are developed to accommodate the needs of those programmes.
• Prepare regular reports on the financial status of the programme. This will require managing cash flow and ensuring sufficient funds are available for the smooth operation of programmes and projects.
• Manage the performance of staff in line with job descriptions and Concern Universal policies and evaluate performance against agreed objectives. This will include training and briefing staff on donor and internal procedures.
• Carry out oversight and supervisory function in budget preparation, authorisation of payments, cash and bank book maintenance.
• Ensure there is effective oversight of all day-to-day financial tasks including preparation and processing of petty cash vouchers and reconciliations, cheque preparation and register, reconciliation of bank to cash statements, debt and payroll management.
• Prepare timely and accurate monthly, quarterly, and year-end budgets and financial reports for each programme.
• Ensure core budget oversight and that the Country Programme achieves core cost recovery targets.
• Assist budget holders in programme budget management and donor reporting, including developing 1 and 3 year funding horizons and income projections.
• Ensure controls are in place for the security of cash, consumables and fixed assets.
• Support in developing and appraising financial aspects of project proposals.
• Lead all staff on financial and project administration policy and procedure and provide managers with up to date financial information.
• Perform periodic monitoring visits to field and partner offices.
• Accommodate internal and external audit processes.
• Support and advise the Country Director in all finance and administration decisions, and prepare timely and useful management information.
• Ensure compliance with donor contract requirements.
• Ensure a strong control environment and manage the audit of the Country Programme and of projects, as contractually required.

Human Resource Management

• Recruit and select all new staff, in conjunction with the Country Director.
• Ensure compliance with all national laws including Malawi’s Labour & Tax Laws.
• Ensure existence of a valid contract and up-to-date job descriptions for all staff.
• Ensure annual appraisals are performed and objectives agreed with all staff.
• Maintain all HR records, including those relating to staff contracts, annual leave, performance appraisals, and emergency contacts
• Manage the process of updating National Staff Terms and Conditions and ensure compliance with terms contained therein.

· Ensure staff compliance with all policies and guidelines, including those relating to Health & Safety, Security, and Discrimination.

· Build capacity of direct reports and local partner finance staff.

Logistics, IT & Procurement

· Ensure all vehicles are roadworthy and are adequately insured and maintained.

· Manage all property leases and maintenance of buildings and grounds.

· Manage all travel arrangements, including allocation of road worthy vehicles to journeys for programme implementation and availability of drivers for the journeys.

· Responsible for ensuring implementation and adherence to Concern Universal’s (and donor) Procurement policy.

· Ensure efficient use of resources and value for money procurements; managing banking and vendor relationships and accounts.

· Ensure the integrity and confidentiality of data entry and reporting, with accurate documentation filing and management.

· Oversee the purchasing, cataloguing and maintenance of the organization's assets; and that these are effectively maintained.

· Develop and manage the office’s information management system, integrating both paper and electronic data.

· Supervise day-to-day IT systems by engaging maintenance and service contractors.

· Oversee all filing and archiving of records, both electronically and hard copies.

· Monitor security situation and report to senior management as necessary.

· Any other duties that may be assigned by the Country Director.

Person Specification

Qualifications

• Professional qualification in Accounting (CPA/ACCA/CIMA) or Finance Management

Experience

• At least 7 – 10 years’ experience in a Financial Management position
• At least 7 - 10 years’ of progressively responsible staff and office supervisory experience, including direct supervision of a staff team and evaluation of performance and deliverables.
• At least 5 years’ experience supervising an organisation's administrative systems and processes (HR, procurement, contracts management, logistics and IT).
• Demonstrable experience of improving administrative systems and processes
• Experience or familiarity with the NGO sector, especially with major donor financial reporting and auditing requirements.
• Experience of working in a developing country.

Professional skills

• Strong computer skills and working knowledge of IT systems and processes.
• Proven knowledge of computerised accounting systems software packages.
• Experience of training and transferring skills to other staff members (workshop and one-to-one coaching).
• Proven ability both to solve complex accounting problems and communicate effectively on these with non-specialist staff.
• Excellent organizational and leadership skills and strong track record of meeting deliverables and deadlines.
• Strong leadership skills and demonstrated ability to hold staff accountable.

Personal skills and attributes

• Fluent in written and spoken English.
• Strong communication and interpersonal skills, ability to work well in a diverse team.
• Ability to work independently and prioritise effectively to achieve results and solve problems.
• Keen attention to detail.
• Driven and self-motivated with a positive outlook and a flexible and adaptable disposition.
• Ability to interact respectfully and professionally across cultures and a commitment to humanitarian values.

HOW TO APPLY:

To apply for this position, candidates must submit a completed Application Form toolivia.sawyer@concern-universal.orgby 29 April 2015.

Please visit www.concern-universal.org to download the Application Form. If you have difficulty accessing it, then contact us at the above e-mail address.

Shortlisted candidates will be invited to initial telephone interviews. Please note that only shortlisted candidates will be contacted.

Malawian nationals are strongly encouraged to apply

Vacancies at ILO - Malawians - 4/1/2015

Vacancies list

PROFESSIONAL CATEGORY
Vacancy number:	Title:	Grade: Contract type: Organization unit: Duty Station:	Application Deadline (midnight Geneva time)	Other languages:
RAPS/1/2015/AF/01	Senior Economist	P.5   Fixed-Term Appointment RO- AFRICA Addis Ababa	6-Apr-15	Français
RAPS/1/2015/AF/02	Regional Coordinator for Human Resources	P.4   Fixed-Term Appointment RO- AFRICA Addis Ababa	6-Apr-15	Français
RAPS/1/2015/AF/03	Employment Specialist	P.4   Fixed-Term Appointment DWT/CO - Pretoria Pretoria	6-Apr-15	Français
RAPS/1/2015/AF/04	Regional Specialist on HIV and AIDS in the World of Work in Africa (Regional HIV and AIDS Specialist)	P.4   Fixed-Term Appointment DWT/CO - Pretoria Pretoria	6-Apr-15	Français
RAPS/1/2015/AF/05	Technical Specialist on Social Protection	P.4   Fixed-Term Appointment DWT/CO-DAKAR Dakar	6-Apr-15	Français
RAPS/1/2015/AM/01	Regional Coordinator for Human Resources	P.4   Fixed-Term Appointment RO-Latin America and the Caribbean Lima	6-Apr-15	Español
RAPS/1/2015/AM/02	Employment and Labour Market Specialist	P.4   Fixed-Term Appointment DWT/O - Port of Spain Port Of Spain	6-Apr-15	Español
RAPS/1/2015/AR/01	Chief, Regional Programming Services	P.5   Fixed-Term Appointment RO - ARAB STATES Beirut	6-Apr-15
RAPS/1/2015/AS/02	Social Dialogue and Labour Administration Specialist	P.4   Fixed-Term Appointment DWT/CO-New Delhi New Delhi	6-Apr-15
RAPS/1/2015/AS/03	Enterprise Development Specialist	P.4   Fixed-Term Appointment DWT/CO-New Delhi New Delhi	6-Apr-15
RAPS/1/2015/DCOMM/01	Head, Internal Communications Unit	P.5   Fixed-Term Appointment DDG/MR DCOMM (Communications) Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/EMPLOYMENT/01	Head Youth Employment Programme Unit	P.5   Fixed-Term Appointment (DDG/P) Employment Policy Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/EMPLOYMENT/02	Economist - Employment and Investment Policies	P.4   Fixed-Term Appointment (DDG/P) Employment Policy Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/ENTERPRISES/01	Technical Officer, Women Entrepreneurship	P.3   Fixed-Term Appointment (DDG/P) Enterprises Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/EVAL/01	Senior Evaluation Officer	P.4   Fixed-Term Appointment Reporting to the Director-General Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/FINANCE/01	Payments and Investments Officer	P.2   Fixed-Term Appointment (DDG/MR) Financial Management Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/MULTILATERALS/01	Multilateral Cooperation Specialist (MULTI)	P.4   Fixed-Term Appointment (DDG/FOP) Multilateral Cooperations Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/RELMEETINGS/01	Senior Translator/ Reviser (Head of German Unit)	P.5   Fixed-Term Appointment (DDG/MR) Official Relations and Conference Services Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/RELMEETINGS/02	Senior Translator/Reviser (French) - Two positions	P.4   Fixed-Term Appointment (DDG/MR) Official Relations and Conference Services Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/RESEARCH/01	Senior French Editor	P.4   Fixed-Term Appointment DDG/P RESEARCH Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/STATISTICS/01	Statistical Knowledge Management Officer	P.3   Fixed-Term Appointment DDG/P STATISTICS Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/WORKQUALITY/01	Disability Specialist	P.4   Fixed-Term Appointment (DDG/P) Conditions of Work and Equality Geneva	6-Apr-15	FrançaisEspañol
RAPS/1/2015/DCOMM/02	Planning and Coordination Officer	P.4   Fixed-Term Appointment DDG/MR DCOMM (Communications) Geneva	26-Apr-15	FrançaisEspañol
RAPS/1/2015/MULTILATERALS/02	Multilateral Cooperation Specialist (UN)	P.4   Fixed-Term Appointment (DDG/FOP) Multilateral Cooperations Geneva	26-Apr-15	FrançaisEspañol
GENERAL SERVICES CATEGORY - LOCAL RECRUITMENT
Vacancy number:	Title:	Grade: Contract type: Organization unit: Duty Station:	Application Deadline (midnight Geneva time)	Other languages:
TC/2015/PROCUREMENT/01	Purchasing and Contracting Assistant	G.6   Fixed-Term Appointment Procurement Geneva	8-Apr-15
2015/05	Text Processing Operator (Spanish Section)	G.3   Fixed-Term Appointment (DDG/MR) Official Relations and Conference Services Geneva	12-Apr-15	FrançaisEspañol
TECHNICAL COOPERATION
Vacancy number:	Title:	Grade: Contract type: Organization unit: Duty Station:	Application Deadline (midnight Geneva time)	Other languages:
TC/2015/ENT/SME/01	Technical Officer - VCD and SME training (part-time: 80%)	P.2 - Fixed-Term Appointment (DDG/P) EnterprisesGeneva	8-Apr-15

ADMINISTRATOR

Sandvik seeks:

Administrator

The role

• Normal office duties, typing letters, memo’s, minutes of meetings, faxes
• Assist that all documents are filed in an orderly manner
• Relieving administrators in other departments
• Ordering Stationary
• Arrange all functions and ordering of canteen requirements
• Payment req’s to accounts
• Assisting with Debtors queries/POD’s
• Assisting with general customer queries
• Assisting with creditors/suppliers queries
• Opening of new jobs on the system and completion of data packs
• Quotation to customers
• Following up on outstanding orders from customers
• Assisting with creditors/suppliers queries

Your Profile

• Grade 12
• Advance computer literacy
• English proficiency
• 2 Years experience in office duties.
• Experience working in Aurora will be an advantage

Who may apply

All applicants outside South Africa must ensure that they are able to able to secure a work permit and permanent residence prior to applying for advertised position.
How to apply

To apply, please click on the ‘Apply Now’ button, or access the Sandvik websitewww.sandvik.com/Career

Applications close: 01 April 2015

Job Reference No. 337501

Recruiter: Lindi Nhlapo

Sandvik is committed to representivity in the composition of its employees and the creation of job opportunities across all sectors of the South African population.

Deadline: 1 Apr
Job-ID: 337501

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