Operations and Supply Chain Fellow, IMPERIAL Health Sciences, Malawi

Organization Name: IMPERIAL Health Sciences
Placement location: Lilongwe, Malawi
Eligible Citizenship: Malawian

About: IMPERIAL Health Sciences is Africa’s leading partner in healthcare supply chain. Our common purpose it to ensure the secure and sustainable supply of quality medicines to the people of Africa. IMPERIAL Health Sciences is a private sector company and is ISO9001:2008 certified for the receipt, storage, and distribution of pharmaceuticals and other healthcare products. IMPERIAL Health Sciences has operations in South Africa, Kenya, Ghana, Nigeria and Malawi with downstream distribution partners providing reach into 26 countries.

The objective of the IMPERIAL Health Sciences project in Malawi is to assist the Government of Malawi and donors such as the UK Department of International Development with inventory management and distribution of essential medicines and other pharmaceuticals as the central medical stores of Malawi constructs a larger warehouse. 

Position Overview: The Operations and Supply Chain Fellow will work as an assistant to support the Operations Manager in the operations of the warehouse and pharmaceutical supply chain. Job functions include stock receiving, dispatch, and inventory management.

Responsibilities: 

• Identify items of incoming and outgoing shipments and verify them against consignment records
• Ensure outgoing shipments are in good condition and meet specifications
• Organize the dispatch of goods with completed documentation and maintains records of good quality
• Attend to clients’ queries
• Arrange internal distribution of goods received
• Organize the dispatch of goods with completed documentation; maintain prescribed records of goods received and dispatched
• Calculate storage and clearance charges and bill customers
• Examine shipping documents and verify cargo to be released
• Receive details of outgoing cargo, and arrange bookings of freight space and collection of goods from customers
• Record customs clearance requirements and authorize collection of cargo
• Provide information to customers on custom tariffs, tariff classifications and concessions, and methods of clearing goods

Required Skills and Experience: 

• 2-3 years of experience in operations, supply chain, logistics or warehouse management
• Previous experience managing or supervising staff
• Good mathematical skills
• Great interpersonal skills
• Strong organizational skills
• Strong attention to detail
• Ability to design, implement and improve systems
• Ability to work to deadlines and manage competing priorities 

Preferred Skills and Experience: 

• Exposure to operating metrics, i.e. KPIs, and the use of such metrics to drive organizational performance
• Academic or professional background in supply chain and transport operations management
• Knowledge of automated inventory management system
• Experience in database management
• Familiarity with SAP software
• Chichewa speaking ability

Living Conditions: Fellows will be provided with housing, health insurance and a living stipend of $650/month. Fellows will receive an award of $1500 upon successful completion of the fellowship year. Flights to and from the placement site and all other costs associated with GHC programming are included, including $600 in professional development funds.

*Note: the living stipend and completion award may be paid out in USD or local currency, as determined by the placement organization.

To apply to this position click here: http://ghcorps.org/fellows/apply/application/

Operational Manager

Closing Date:15/10/2014

Duty Station:Maputo, Mozambique

Period: 6 months (extension is possible)

Starting Date: 1 November 2014

Main objective:

AVSI is looking for an Operational Manager in charge for monitoring the operational processes in all AVSI Mozambique offices, ensuring a good and efficient management of project supporting activities, providing correct quantitative and qualitative information and maintaining a clear and trustful internal control on the management of the annual AVSI Mozambique budget. The position requires corporate managing and organizational skills, knowledge about basics accounting rules, managing of external audits and local technical staff empowerment through direct supervision in order to promote a positive professional growth. As a point of reference in the AVSI Mozambique structure, s/he will have to take part at the definition of strategies that support programs. The principal supervisor is the AVSI Mozambique Country Representative, the O.M. will work closely with the Manager of Branch Offices (Area Team Leader) and the persons in charge of Administration, Logistics and Human Resources.

Reporting to:Country Representative

Specific duties:

• In collaboration with the Country Representative s/he will have a major role in the development of the country programs strategies. • Operational Management • Logistic/Administration • Human Resources Management More details will be given during the selection interviews.

Essential requirements:

• University degree in Business Administration, Economics or equivalent • At least 2 years of experience as NGO finance/administration manager in development context • Proficient knowledge of English (written and oral) • Knowledge of Portuguese (written and oral) • Proficient knowledge of the standard IT software • Strong capacities of financial management and planning • Leadership and training skills

Desirable features:

• Knowledge of Navision/PHC accountability software

How to apply:

Send your CV (in the format you can find in the previous section) by email to humanresource@avsi.org Please, specify in the subject of the mail the code of the position you are applying for. Only short-listed candidates will be contacted.

Code: 3414-OM-MOZ

Include also:

1. Name, position and contacts (telephone and mail) of two referees.
2. First date of availability to take up place in the field.

SENIOR PROGRAMME MANAGER AT Banja La Mtsogolo (BLM)

SENIOR PROGRAMME MANAGER

BACKGROUND

Banja La Mtsogolo (BLM) is a Malawian Non-Governmental Healthcare Organisation (NGO) established in 1987. BLM provides quality Family Planning and Reproductive Healthcare including HIV/AIDS information and interventions. BLM exists to improve quality of life in Malawi through Family Planning and Reproductive Health Care Services. BLM serves over 800,000 clients annually and makes a significant contribution to national family planning objectives. The organisation has national coverage, operating through 31 clinics, over 460 outreach sites and a network of 100 private franchisees.

Applications are invited from suitably qualified and interested individuals to fill the vacancy of Senior Programme Manager (Lilongwe based).

OVERALL RESPONSIBILITY

The Senior Programme Manager is responsible for overall programme/project and financial management support and management, and technical capacity building to individual programme/project implementation teams. The position supports the achievement of BLM programme goals through project grant coordination; follow up on grant compliance by implementing units, preparation of quality, accurate and timely qualitative and quantitative reports, and resource mobilization.

SPECIFIC DUTIES AND RESPONSIBILITIES:

A.Project Management:

· Facilitate and manage the design, implementation, monitoring, and evaluation of grant funded programs/ projects;

· Ensure effective project team structures, clarity of roles and responsibilities among the project teams, and effective coordination and communication between team members;

· Ensure that all the requirements for approved projects are complied with;

· Ensure that all relevant staff are trained on BLM grant management systems, proposal development and report writing;

· Provide training to relevant BLM staff on specific donor requirements, including contract details;

· Collaborate and follow up with project implementing units to ensure quality donor reports are submitted;

· Plan, share and monitor reporting timelines with all relevant parties, ensuring reports are submitted on time;

· Liaise with relevant donors, partners and stakeholders as appropriate;

· Communicate relevant information from donors with regard to the grants to all teams, managers and directors as appropriate;

• Ensure proper documentation of proposals, reports and other relevant data related to the grant activity.

B.Financial Management:

· Utilize financial information to analyze and manage project budgets and reporting requirements;

· Review monthly financial expenditure reports with project leads and initiate corrective action as required;

· Approve budget modifications within authority and prepare requests for revisions to donors;

· Facilitate, with project leads, the timely preparation of project/activity-based costed work plans.

C.Resource Mobilization

· Facilitate strategic planning and new partnerships;

· Keep abreast of the development of national policies, laws, strategic directions and the general situation in the field of Reproductive Health and HIV/AIDS and suggest program adjustments

· Contribute to the proactive development of new concept papers and project proposals (technical and financial)

· Monitor donor trends and lead on identifying new funding avenues accordingly.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE AND SKILLS:

· Bachelors degree in Management, Finance, Public Health, International Development or related field (Masters degree in related field preferable)

· At least 5 years directly relevant experience, possibly working in international organizations, NGOs/Multi-lateral or Bi-lateral funding organizations in similar positions

· Excellent program/project and financial management skills – an ability to work with numbers, spread sheets

· Excellent leadership and people management skills

· Excellent English language communication skills (verbal and written)

· Strong analytical and problem solving skills

· Excellent computer skills, including Word, Excel, PowerPoint and Outlook

· Previous exposure to public health service delivery programming (family planning experience highly desirable)

· Monitoring and Evaluation experience

· Strong work ethic and ability to meet deadlines

LENGTH OF CONTRACT:

TWO YEARS RENEWABLE

How to apply:

Please submit a covering letter explaining your suitability and motivation, along with your Curriculum Vitae with references to:

banja.recruitment@gmail.com

CLOSING DATE:

October 3, 2014 - Due to the urgency of this position, applications will be short listed on a regular basis and we may offer the post before the closing date.

Team Leader Malawi DGP

For the Malawi Democratic Governance Programme, BiRD is looking for a replacement Team Leader.

Key expert 1: Team Leader Malawi DGP

Qualifications and skills
• The Team Leader shall be the Head of the TFU and shall have a postgraduate degree or equivalent in public administration, social or political science, law or in another related field of programme management;
• The Team Leader shall posses preferably 10 years of progressive professional experience in the management and implementation of development cooperation projects; with a minimum of 5 years being required;
• Excellent communication, negotiation and mentoring skills and willingness to impart skills and knowledge to counterparts;
• Conversant with Project Cycle Management skills;
• Computer literate with coherent report writing skills;
• Fluent spoken and proficient written English.

General professional experience
• The Team Leader shall possess demonstrated experience as team leader or in a top managerial position in projects or programmes as well as experience in communication and project Visibility.

Specific professional experience
• Specific professional experience shall include significant work experience in good governance or justice in at least one developing country;
• Proven experience in international exposure to public sector reform, institutional strengthening and implementing capacity building programmes in the governance sector;
• Applied knowledge of EC/EU development programme management, including procurement procedures, such as preparation and evaluation of tender dossiers and management of imprest accounts on at least one major programme; experience in EDF programmes will be an advantage;
• Experience of supporting the development and/or implementation of sector-wide approaches in support of good governance would be an added advantage;
• Previous work in Sub-Saharan Africa shall be considered as additional advantage.

How to apply:

Applications and updated CV are accepted on a rolling basis and should be submitted before October 10, 2014 to:jobs****@****birdmunich.de

Please note that only excellent experts meeting most or all of the above criteria and having an excellent and verifiable track record will be considered.