Technical Assistance Program Officer Job at PTA BANK

Terms of Reference - Technical Assistance Program Officer

• Introduction:

The Eastern and Southern African Trade and Development Bank, commonly known as the PTA Bank, was established on 6th November, 1985 pursuant to the provisions of Chapter 9 of the Treaty (1981) establishing the Preferential Trade Area for the Eastern and Southern African States (PTA) which was later transformed into the Common Market for Eastern and Southern Africa(COMESA).

The Bank’s mission is to be at the forefront of providing development capital, through customer focused and innovative financing instruments backed by competitively priced funds.The Bank, which has its headquarters located in Bujumbura, Burundi, has regional offices in Nairobi, Kenya and Harare, Zimbabwe.
Partner Institutions such as KfW, AFD and AfDB have provided Technical Assistance (TA-Grant) to PTA Bank to strengthen the Bank (PTA)’s capacity to enhance regional integration in the region as well as promote more effectively the development of the private sector, which in turn, would contribute to poverty reduction through increased investments in the sub-region.

For effective implementation, Technical Assistance requires a dedicated team to work on the requests and demands from the institution’s that provide the TAs.

It is within this framework that PTA Bank is seeking to recruit a Program Officer to manage the Bank’s TA’s internally as well as develop proposals to other institutions for additional TAs that areurgently required by the Bank.

TheProgram Officer must be result-oriented so as to enable thebank meet the increasing demands of its partners.

• Duties and Responsibilities:

Under the supervision of the Senior Strategic Planning Officer, theTA Program officer will be fully involved in the sourcing, implementation and management all the technical assistance grants.

The Program officer will undertake the followingduties:

• Prepare proposals for TA funding and respond to grant opportunities in a timely manner, including drafting letters of inquiry and grant applications;
• Participate in negotiations to secure funding;
• Manage, coordinate, follow-up and monitor all the Technical Assistance Programs at the Bank;
• Identify, develop and implement TA monitoring activities in collaboration with other PTA Bank departments and various stakeholders;
• Liaise with other departments as appropriate to assist in developing and implementing strategies for on-going organizational and project-level capacity building programs and institutional development;
• Prepare periodic reports to submit to funders as well progress update to all stakeholders;
• Assess technical assistance needs, and proactively look for grants to ensure that these needs are met through TAs;
• Working closely with Human Resource and Administration, oversee the recruitment of consultants and technical assistance providers, when relevant;
• Supervise and evaluate consultants and technical assistance providers, when relevant;
• Maintain current knowledge about the fields of capacity building for economic and trade development in DFIs, through research;
• Write and edit program materials , guidelines and presentations for both internal and external stakeholders ;
• Participate in the development, planning and organization of programs/ Technical assistance related events;
• Manage financial and budget reports to track grant and program spending;
• Assist in the planning and developing of annual activity plan and budget;
• Prepare monthly reports on the grants ;
• Perform other duties as assigned

• Qualification and Requirements:
• Minimum of 8 to 10 years of experience in Project/Grant Management;
• Strong proposal writing and business communication skills;
• Demonstrated experience in budget, technical and financial management functions;
• Experience in managing multiple priorities under pressure and accomplishment of short and long term deadlines with a heavy workload;
• Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout a complex organization;
• Working experience with donars will be an advantage;
• The successful candidate may, in certain circumstances be expected towork beyond official working hours.

• Education:

Master of Business Admninstratin, Economics or other related field

• Skills and Attributes
• Good writing skills
• Excellent computer skills, proficient in Microsoft Office
• Excellence in organizational and interpersonal skills

• APPLICATION

Applications should include a resume, passport size photo, contact address and names and addresses ofthree referees.
Please note that only shortlisted candidates will be contacted for interviews.

Interested and qualified candidates should express their interest by submitting their applications directly to:
Juliet.ntabgoba@ptabank.orgor to the following physical address on or before 17.00 hours on 16th May,2014:

Juliet Ntabgoba
Senior Human Resource and Administration Officer
The Eastern and Southern African Trade and Development (PTA Bank)
196 Lenana Place, Lenana Road
P. O. Box 48596 00-100
Nairobi, KENYA
Tel: +254 20 2712250 Fax: +254 20 2711510