INTERNAL AUDIT ASSISTANT (IAA)
REPORTS TO
Internal Audit Manager
BASIC FUNCTION
The Internal Audit Assistant is responsible for performance of the efficient audit of all areas of FINCA Malawi activities:
- Financial, operating and administrative audits of Village Banks.
- Financial and operating audit of F/Malawi Office.
- Executive limited finance audit of F/M accounting department activity
- Evaluate Administrative audits, all branches and national staff performance within internal audit guidelines.
- Provide assistance and recommend changes to any internal control structures, policies and procedures.
- Immediate response and report of any facts, rumors or charges of misuse or misappropriation of funds with complete investigation by the Internal Audit Manager’s request.
- Review F/Malawi legal compliance according to FINCA policies.
- Perform program advisory activity through generation of review, observation and reports.
- Serve programming needs as a back-up resource person to the Internal Audit Manager as required.
Major Areas of Responsibility
- Village Banks Audit: 60%
- Perform a representative number of Village Bank audits and members within groups through visitations as determined by work plan and / or as Internal Audit Manager requires.
- Audit all financial information in the Village Banks and source documentation including all VB books with records concerned to external and internal groups’ accounts, balances, all other relevant documents corresponding to inspected Village Banks.
- Review and evaluate Village Banks’ financial internal structure to determine if controls are in place and operations as designed.
- Audit operations of Village Banks and its committees in adherence to F/M methodology as designed.
- Provide comments, audit observation and recommendations on efficiencies of inspected Village Banks and F/MW staff.
- Report in recommended form and on timely basis all audit results and finding of inspected Village Banks.
- Discuss preliminary findings with the Internal Audit Manager and by approval with other Regional Managers and Credit Supervisors or Credit Officers.
- Obtain copies of all F/MW policies and procedures produced by any F/MW department or managers and concerned to operations of Village Banks in correspondence to all Branches.
- Review and evaluate business of Village Banks’ members.
- Use a random base in development of work of Village Bank visits plan in order to look constantly for fictitious groups and false members or some other possible facts of infringement or criminal.
- Review all problematic groups and assist problem resolution with Operations Manager and immediate Regional Manager or Supervisor.
- Assist to re-establishment of funds, research and investigate the activities of problematic groups.
- Provide support to Operations, Credit Officers and Internal Audit Manager involved in the process of fixed existing problem groups.
- Co-ordinate the flow of information surrounding problematic groups.
- Develop recommendations to internal audit policy on how to execute problematic group audits and support.
- Work intensively with Internal Audit Manager to develop and implement credit system that is consistent with F/MW goals and mostly effective for local conditions.
- Finance and Office Audit: 15%
- Audit and evaluate financial information and Accounting department internal control structures to determine if operations flow and controls as designed are in place - as per work plan and as Internal Audit Manager requires.
- Execute regular petty cash reconciliation as recommended by work plan and Internal Audit Manager as needed.
- Audit other departments of branch offices by request and approval of the Internal Audit Manager.
- Provide comments and recommendations on results and all findings of executed audits.
- Provide comments on efficiencies and performances of inspected F/MW staff.
- Discuss reports with the Internal Audit Manager and after presentation with the Accountant/Finance and Administration Manager or Regional Managers involved in operations being audited.
- Obtain copies of all F/M policies and procedures related to F/M finance and office operations in correspondence departments.
- Review personnel policies and procedures on a daily basis to ensure that F/MW practice flows as recommended include rules in Human Resources management.
- Assist inventory on regular basis by additional request and approval of Internal Auditor
- Ensure correct implementation of all external audit recommendations related to correspondence branch.
- Provide support for employee’s evaluation system performance.
- Provide support in new staff hiring process - by additional request and by approval of Internal Audit Manager.
- Develop system to more efficiency and complete audit of administrative area.
- Assist staff with any personnel issues or problems at any time and as needed.
- Discuss all audit findings by any issues with Internal Audit Manager.
- Audit Report: 20%
- Prepare preliminary report on each audit action.
- Make scheduled and requested reports as necessary.
- Provide issues and recommendations on time and inform as required.
- Provide all recommended reports, review and observation in complete form as needed with appropriate problem or term of report.
- Discuss report with Internal Audit Manager.
- Incorporate feedback and comments into reports.
- Monitor report recommendation implemented.
- Manage audit report file system as required, maintain and up date village banks’ audit files.
- Other Audit: 5%
- Provide limited investigation within administrative and credit department area under F/MW Staff /Clients by any problem or in emergency situation at any time as required by Internal Audit Manager / Country Director.
- Ensure that all previous internal audit investigation results are implemented correctly and keep track on how it does work on daily basis.
- Respond to day- to- day security maintenance needs of the correspondence branch office, staff and F/MW funds.
- Provide by request and after the Internal Audit Manager’s approval orientation program training of F/MW staff; develop training programs.
- Serve all departments as a back-up resource person as needed and only by preliminary approval of Internal Audit Manager.
Person Specifications
Qualifications
- i. A PAEC or CAT Diploma.
- ii. Studying for ACCA Fundamental Levels or equivalent.
Experience
- i. Two years work experience in audit, accounts or credit operations.
Abilities and Personal Qualities
- i. Excellent analytical, problem solving and interpersonal skills.
- ii. Willingness and ability to travel extensively (up to 60% for several weeks)
- iii. Excellent computer skills including spreadsheet, word processing and some exposure to database techniques
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