Title: Senior Procurement Officer
Grade: P3 step 5
Immediate Supervisor: Head of Procurement, Travel and Stores Division
Department: Administration and Human Resource Management
2. JOB PURPOSE:
Under the direct supervision of the Head of Head of Procurement, Travel and Stores Division, the incumbent shall plan, organize and direct the procurement of materials and services related to the requests in the African Union Commission.
Grade: P3 step 5
Immediate Supervisor: Head of Procurement, Travel and Stores Division
Department: Administration and Human Resource Management
2. JOB PURPOSE:
Under the direct supervision of the Head of Head of Procurement, Travel and Stores Division, the incumbent shall plan, organize and direct the procurement of materials and services related to the requests in the African Union Commission.
3. Major duties and responsibilities:
a. Implementation of the proceedings of the Tender Board in accordance with the African Union Procurement Guidelines;
b. Making Follow-ups on the Implementation of tasks allocated by the Tender Board to the sub-committees such as the Local Tender Board, Evaluation Committee, Opening Committee and Inspection Committee;
c. Take minutes and keep records of Tender Board meetings
d. Follow up on the implementation of decisions made by the Tender Board;
e. Function as desk officer on all Tender Board issues and develop a system of keeping archives of bid documents and other Tender Board matters;
f. Prepare Tender documents in liaison with the Head of Departments in accordance with AUC regulations and internationally accepted standards and procedures;
g. Prepare requests for bids for tenders not requiring the usual Tendering process on the basis;
h. Produce periodic statements on the work of the Tender Board in reference to executed contracts and procurements approved;
i. Make a regular update of Suppliers (Contractors) database;
j. Perform any other relevant duty/ responsibility assigned by the Head of the Procurement, Travel and Stores Division.
b. Making Follow-ups on the Implementation of tasks allocated by the Tender Board to the sub-committees such as the Local Tender Board, Evaluation Committee, Opening Committee and Inspection Committee;
c. Take minutes and keep records of Tender Board meetings
d. Follow up on the implementation of decisions made by the Tender Board;
e. Function as desk officer on all Tender Board issues and develop a system of keeping archives of bid documents and other Tender Board matters;
f. Prepare Tender documents in liaison with the Head of Departments in accordance with AUC regulations and internationally accepted standards and procedures;
g. Prepare requests for bids for tenders not requiring the usual Tendering process on the basis;
h. Produce periodic statements on the work of the Tender Board in reference to executed contracts and procurements approved;
i. Make a regular update of Suppliers (Contractors) database;
j. Perform any other relevant duty/ responsibility assigned by the Head of the Procurement, Travel and Stores Division.
4. EDUCATIONAL QUALIFICATIONS & WORK EXPERIENCE:
a. University Masters’ Degree in Procurement and Logistics, Management, or related fields; Membership to a professional body such as CIPS will be an added advantage.
b. Experience and involvement in large, high-pressure projects requiring coordination of different stakeholders;
c. Knowledge in legal/contract management, Monitoring and Evaluation, Office and project management.
d. A minimum of eight years’ experience in one or a combination of the above mentioned fields is required;
e. Good communication skills including excellent writing and reporting ability;
f. Ability to work in a multi-cultural environment; Critical analysis of work to come up with own judgment required.
g. Proficiency in one of the African Union working languages. Knowledge of other AU language(s) would be an added advantage
b. Experience and involvement in large, high-pressure projects requiring coordination of different stakeholders;
c. Knowledge in legal/contract management, Monitoring and Evaluation, Office and project management.
d. A minimum of eight years’ experience in one or a combination of the above mentioned fields is required;
e. Good communication skills including excellent writing and reporting ability;
f. Ability to work in a multi-cultural environment; Critical analysis of work to come up with own judgment required.
g. Proficiency in one of the African Union working languages. Knowledge of other AU language(s) would be an added advantage
5. Other relevant skills:
• Excellent interpersonal and team building skills, ability to organize and motivate others as well as work in a multi-cultural environment,
• Excellent writing and reporting skills,
• Ability to work under pressure
• Good communication and negotiating skills,
• Experience at working both independently and in team-oriented, collaborative environment is essential.
• Computer literacy and experience in working with computerized accounting systems (preferably SAP), standard spreadsheet and database programs
• Excellent interpersonal and team building skills, ability to organize and motivate others as well as work in a multi-cultural environment,
• Excellent writing and reporting skills,
• Ability to work under pressure
• Good communication and negotiating skills,
• Experience at working both independently and in team-oriented, collaborative environment is essential.
• Computer literacy and experience in working with computerized accounting systems (preferably SAP), standard spreadsheet and database programs
5. AU Language Requirement:
Proficiency in one of the African Union working languages. Knowledge of one or several other working languages would be an added advantage.
7. Tenure of Appointment:
The appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract will be for a annually subject to satisfactory performance and fund availability.
8. REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 83,070.00 (P3 step 5) inclusive of all allowances for internationally recruited staff, and US$ 71,466.41 inclusive of all allowances for locally recruited staff.
The salary attached to the position is an annual lump-sum of US$ 83,070.00 (P3 step 5) inclusive of all allowances for internationally recruited staff, and US$ 71,466.41 inclusive of all allowances for locally recruited staff.
Applications must be made through the AUC E-recruitment Websitehttp://www.aucareers.org not later than 29th July 2016.
Directorate of Administration and Human Resources Management
African Union Commission
Addis Ababa (Ethiopia)
