Title: Senior Procurement Officer, GRMF
Grade: P3 step 5
Immediate Supervisor: Head of Procurement, Travel and Stores Division
Department: Administration and Human Resource
Management
2. Context:
Grade: P3 step 5
Immediate Supervisor: Head of Procurement, Travel and Stores Division
Department: Administration and Human Resource
Management
2. Context:
In Implementation and operationalization of the “Regional Geothermal Programme” in the countries of the East African Rift System (EARS) and other regions eligible, the Department of Infrastructure and Energy (IED) plans to conduct the activities in the following categories:
a. Awareness creation: (i) develop sensitization programs about geothermal energy;
b. Policy development, harmonization and private sector participation: promote and facilitate policy, institutional and regulatory framework implementation for scaling up and developing private investments;
c. Fund mobilization: (i) mobilizing private capital (e.g. Geothermal Risk Mitigation Facility (RMF), geothermal concessions, feed in tariffs, Power Purchase Agreement (PPA), tax holidays etc.); and (ii) establish a financing instrument to support the promotion and preparation of geothermal projects;
d. Capacity building: (i) assess capacity building partners and develop mechanisms for collaboration; (ii) create a mechanism for cross learning and synergy in the region;
e. Geothermal Risk Mitigation Facility: manage, administer, monitor and evaluate implementation of the GRMF.
a. Awareness creation: (i) develop sensitization programs about geothermal energy;
b. Policy development, harmonization and private sector participation: promote and facilitate policy, institutional and regulatory framework implementation for scaling up and developing private investments;
c. Fund mobilization: (i) mobilizing private capital (e.g. Geothermal Risk Mitigation Facility (RMF), geothermal concessions, feed in tariffs, Power Purchase Agreement (PPA), tax holidays etc.); and (ii) establish a financing instrument to support the promotion and preparation of geothermal projects;
d. Capacity building: (i) assess capacity building partners and develop mechanisms for collaboration; (ii) create a mechanism for cross learning and synergy in the region;
e. Geothermal Risk Mitigation Facility: manage, administer, monitor and evaluate implementation of the GRMF.
3. Major duties and responsibilities:
Under the supervision of the Head of Procurement, Travel and Stores Division and Director of Administration and Human Resource Management, the Procurement Officer will carry out the following main tasks to assist in the implementation of the GRMF project:
a. Provide procurement support at 1st level, 2nd level and 3rd level procurements of the project phase during pre-qualification, Application and Contracting phases of the GRMF.
b. Provide input in Request for Proposals, Instructions to Applicants, Grant Contracts and all other documents pertaining to the GRMF project
c. Coordinate Application receipts and participate in evaluations with Technical Assistant and Procurement and Legal Departments of the AUC
d. Participate in Monitoring and Evaluation Missions for the GRMF for activities under procurement functions at 3rd level procurement management.
e. Identify issues requiring AUC legal, procurement and financial advice and liaise with the concerned AUC offices to find solutions
f. Liaise with the various actors and stakeholders of the program including donors to ensure clear flow of information and smooth implementation of the program
g. Keep track of due reports, payments, monitoring and evaluation activities, meetings as well as all logistical and financial matters to ensure timely completion of reports, activities and payments
h. Proactively prompt concerned AUC sections on required actions and deadlines regarding the GRMF to ensure the successful completion of the project
i. Ensure fulfillment of the applicable financial and procurement rules with regard to all activities related to GRMF
j. Review and monitor disbursements to developers and contractors
a. Provide procurement support at 1st level, 2nd level and 3rd level procurements of the project phase during pre-qualification, Application and Contracting phases of the GRMF.
b. Provide input in Request for Proposals, Instructions to Applicants, Grant Contracts and all other documents pertaining to the GRMF project
c. Coordinate Application receipts and participate in evaluations with Technical Assistant and Procurement and Legal Departments of the AUC
d. Participate in Monitoring and Evaluation Missions for the GRMF for activities under procurement functions at 3rd level procurement management.
e. Identify issues requiring AUC legal, procurement and financial advice and liaise with the concerned AUC offices to find solutions
f. Liaise with the various actors and stakeholders of the program including donors to ensure clear flow of information and smooth implementation of the program
g. Keep track of due reports, payments, monitoring and evaluation activities, meetings as well as all logistical and financial matters to ensure timely completion of reports, activities and payments
h. Proactively prompt concerned AUC sections on required actions and deadlines regarding the GRMF to ensure the successful completion of the project
i. Ensure fulfillment of the applicable financial and procurement rules with regard to all activities related to GRMF
j. Review and monitor disbursements to developers and contractors
4. Educational Qualifications & Work Experience:
a. University Masters’ Degree in Procurement and Logistics, Management, or related fields; Membership to a professional body such as CIPS will be an added advantage.
b. Experience and involvement in large, high-pressure projects requiring coordination of different stakeholders;
c. Knowledge in legal/contract management, Monitoring and Evaluation, Office and project management as well as Accounting knowledge;
d. A minimum of eight years’ experience in one or a combination of the above mentioned fields is required;
e. Good communication skills including excellent writing and reporting ability;
f. Ability to work in a multi-cultural environment; Critical analysis of work to come up with own judgment required.
g. Proficiency in one of the African Union working languages. Knowledge of other AU language(s) would be an added advantage
b. Experience and involvement in large, high-pressure projects requiring coordination of different stakeholders;
c. Knowledge in legal/contract management, Monitoring and Evaluation, Office and project management as well as Accounting knowledge;
d. A minimum of eight years’ experience in one or a combination of the above mentioned fields is required;
e. Good communication skills including excellent writing and reporting ability;
f. Ability to work in a multi-cultural environment; Critical analysis of work to come up with own judgment required.
g. Proficiency in one of the African Union working languages. Knowledge of other AU language(s) would be an added advantage
5. Other relevant skills:
• Excellent interpersonal and team building skills, ability to organize and motivate others as well as work in a multi-cultural environment,
• Excellent writing and reporting skills,
• Ability to work under pressure
• Good communication and negotiating skills,
• Experience at working both independently and in team-oriented, collaborative environment is essential.
• Computer literacy and experience in working with computerized accounting systems (preferably SAP), standard spreadsheet and database programs
• Excellent interpersonal and team building skills, ability to organize and motivate others as well as work in a multi-cultural environment,
• Excellent writing and reporting skills,
• Ability to work under pressure
• Good communication and negotiating skills,
• Experience at working both independently and in team-oriented, collaborative environment is essential.
• Computer literacy and experience in working with computerized accounting systems (preferably SAP), standard spreadsheet and database programs
5. AU Language Requirement:
Proficiency in one of the African Union working languages. Knowledge of one or several other working languages would be an added advantage.
7. Tenure of Appointment:
The appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract will be for a annually subject to satisfactory performance and fund availability.
8. REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 83,070.00 (P3 step 5) inclusive of all allowances for internationally recruited staff, and US$ 71,466.41 inclusive of all allowances for locally recruited staff.
The salary attached to the position is an annual lump-sum of US$ 83,070.00 (P3 step 5) inclusive of all allowances for internationally recruited staff, and US$ 71,466.41 inclusive of all allowances for locally recruited staff.
Applications must be made through the AUC E-recruitment Websitehttp://www.aucareers.org not later than 29th July 2016.
Directorate of Administration and Human Resources Management
African Union Commission
Addis Ababa (Ethiopia)
