Finance and Administration Manager
The Coalition of Women Living with HIV and AIDS (COWLHA) is an organization to unite the voices for women living with HIV and AIDS with the aim of addressing the challenges affecting them, COWLHA has vacancies within its secretariat and would like to recruit dedicated Malawians to fill the following positions tenable at its offices in Lilongwe
Finance and Administration Manager
Quality Systems: Work with all staff to ensure efficiency and effectiveness and continuous improvement of all systems and services including preparation of procedures and documentation as required, Work with the Executive Director on up to date policies and procedures, Ensure that Procurement Committee is working efficiently, Occupational Health, Safety and Welfare: Contribute to COWLHA’s occupational, health and safety responsibility, IT and T Systems: Manage appropriate effective information technology systems that support COWLHA programs, staff and services, Compliance Management: Work with the Executive Director to ensure compliance with sector requirements, Risk Management: Work with the Executive Director of risk management, disaster, recovery and contingency planning, Human Resource Management, Office and Administrative Management Role: Be accountable for and manage the staff delivering the administrative functions, Payroll Management: Prepare monthly payroll, obtain approval and process to bank, Produce and issue pay-slips, Maintain all payroll records, Process leave records and accruals, Prepare and pay associated payroll payments, Prepare yearly Payroll reconciliations and PAYE Payment Summaries, Financial Processing: Process accounts payables, obtain payment authorities, record in the computer and prepare for payment, Provide regular creditor reports, Prepare and compile all liquidation after every expenditure, compile and submit financial reports to the ED, relevant partners, monthly, quarterly and annually, Maintain the Asset Register and Depreciation Schedule: support preparation of Annual Audits and preparation of annual financial statements working with the auditors, Ensuring that all funds are used for the intended purposes, Financial Management: Budges Preparation and Management Reporting
At least a University Degree in Finance and Accounting or Business Administration from a recognized university and partially completed professional accounting qualifications
Demonstrable experience in a similar role in a non profit that manages grants with 5-10 yrs experience in finance, administration and payroll management, Experience in project management, Demonstrated experience in leading improvement initiatives
Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals, Proficient high level user of accounting packages, Good understanding of HR management and administration, A high level of knowledge and competency in Microsoft Office especially Word and Excel
Commitment to the values of COWLHA and respect for the different contributions of individuals within the staff team, Well presented, good communication and negotiation skills, Commitment to professional development, Can communicate effectively with a wide range of people, Experience in providing general support in a small team, and an experienced team player who is energetic with a can do’ attitude, Can work autonomously, effectively managing workload without continual guidance
COWLHA is an equal opportunities employer and encourages all eligible candidates to apply
Interested candidates may address their application letters and CV by 31st August, The Board Chairperson, Coalition of Women Living with HIV and AIDS, Area 3, Off Likuni Road, P O Box 2874, Lilongwe email info@cowlha.org
