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Employment at JTI Leaf Malawi Limited


JTI (Japan Tobacco International) is a leading global tobacco company operating in over 120 countries worldwide. One of the fastest growing international industry players over a ten year period, we manufacture world-renowned brands such as Winston, Camel, Mevius, LD, Sobranie and Glamour.
Operating in Malawi since 1999, JTI Leaf Malawi Limited (JTILM) is part of JTI’s tobacco leaf buying business and is one of the leading tobacco companies in Malawi. An opportunity is currently available for suitably qualified candidate to fill the following vacant seasonal position:
Fleet Coordinator
Position Purpose
The role is responsible for assuring maximum efficiency, reliability, and safety of JTI Leaf Malawi’s fleet and excellent customer service of the Fleet team. The position further oversees customer and supplier relationship management and service levels. The position reports to the Security Manager.
Responsibilities
  • Implements company vehicle programs.
  • Coordinates vehicle usage scheduling and monitors operations to inform plans.
  • Implements and disseminates Fleet-related information, Policies and Procedures within the Company.
  • Implements and monitors EHS policies related to Vehicles.
  • Collects, reviews, and provides information such as monthly vehicle usage reports, quarterly personal mileage reports, and fuel usage reports.
  • Coordinates investigations of accidents involving company vehicles and ensures timely reporting.
  • Coordinates and assists the Fleet Services Associate with fleet operations activities.
  • Any other duties as may be assigned from time to time.
Qualifications and Experience
  • Bachelor’s degree in a relevant area
  • Demonstrable successful working experience in an administrative role.
  • 3 years’ experience in transport management is an advantage.
Skills Competencies and Languages
  • English – Speak, Read and Write; Chichewa – Speak
  • Computer – intermediate system usage for fleet activities.
  • Strong command on MS Office tools and a fleet management system.
Benefits
As well as offering a caring and respectful workplace, we’ll provide on-going development that for the right talent will complement a great career. You’ll also be attracted by our quest for high performance and continuous improvement.
To apply, please email your application letters and CV by Friday, 28th July 2017 by 17:00 hours to joinus.malawi@jti.com
Address to: Human Resources Director, JTI Leaf Limited, P.O Box 40012, Kanengo Lilongwe 4, Malawi.

JOBS IN LILONGWE AT CGIAR


1. Background
The International Center for Tropical Agriculture (CIAT) — a member of the CGIAR Consortium (www.cgiar org) — develops technologies, innovative methods, and new knowledge that better enable farmers, especially smallholders, to make agriculture competitive and profitable as well as sustainable and resilient. CIAT conducts research for development in tropical regions of Latin America, Africa, and Asia (www.ciat.cgiar.org). The project, Malawi Seed Industry Development Project (MSIDP) II, is funded by Irish Aid and implemented by a consortium which includes: CIAT, DARS, ICRISAT and LDT working with several private sector partners. The project aims to increase the productivity of the common bean, groundnuts, pigeon peas, millet, sorghum and rice through strengthening sustainable seed. system involving public-private partnership: the use of complementary crop management practices and to support nutrition and household incomes in Malawi.
The nutrition component of the project is under objective 3: which focuses on Increasing domestic demand for targeted legumes and cereals, intensifying utilisation of safe and nutritious legumes and cereals by women, children, adolescent girls and other vulnerable households. To inform implementation of interventions, a nutrition study has been designed based on three frameworks:
  • UNICEF Nutrition framework to determine the risk factors of malnutrition in farming household
  • Conceptual pathways linking agriculture to nutrition to understand how our agriculture intervention will impact on nutrition outcomes
  • Combined theory of planned behaviour (TPB) and health belief model (HBM) to evaluate factors affecting diverse nutritious food consumption
CIAT is looking for nine (09) enumerators (3 teams each consisting three members and one of them will be designated as a supervisor) to conduct focus group discussions (FGD) to gather information, which could be used to guide the construction of the Combined TPB and HBM questionnaire.
2. The assignment
Under the direct supervision of the CIAT Nutritional Facilitator the enumerators will assist to conduct focus group discussions in three districts: Balaka, Dedza and Mzimba (South)
3. Scope of work
Participate in the training and pilot testing of the FGD guide Under take Field work focus group discussions with the key informants in Balaka, Dedza and Mzimba (south) Write the report on the FGDs
4. Deliverables and time frame
Total number of days 25 and an additional 8 days for supervisors
  • Training (5 days)
  • Field work conducted FGD (20 days)
  • 1st draft report transcribing the FGD (Team leader, 5 days)
  • Final technical report (Team Leader, 3 days)
5. Profile of the enumerators
The enumerators should hold the following qualifications and experience in order to qualify for the position.
  • Minimum BSc. degree in human nutrition, food science or related fields
  • Sound knowledge in nutrition, health agriculture
  • Experience in conducting FGD using on TPH and HBM will be an added advantage
  • Fluent in both Chichewa and Tumbuka languages
  • High proficiency in written and spoken English
6. How to apply
Applications must be addressed to Both: t.kasaila@cgiar.org and r.m.zulu@cgiar.org by 28th July 2017. To apply for this role, kindly attach your CV (in English). Please send these to us as Word files only.

New Jobs at Malawi Posts Corporation


An exciting opportunity has arisen in Malawi Posts Corporation to fill the following vacancies:
Position : REGIONAL INFORMATION TECHNOLOGY (IT) MANAGER (M6)
Location : REGIONAL OFFICE NORTH AND SOUTH REPORTING
TO : DEPUTY DIRECTOR ICT
DUTIES AND RESPONSIBILITIES
  • System Administration for the region
  • Ensuring resolution of all ICT queries, incidents and problems as reported by various stakeholders and CT service desk.
  • Formulating and implementing ICT related policies
  • Setting and Monitoring KPIs of the CT Regional Staff
  • Conducting in-house training and recommending ICT Training needs of users at the Regional Offices
  • Maintaining accurate records of ICT equipment based at Regional Offices.
JOB REQUIREMENTS
  • Bachelors Degree in Computer Science or Information Technology
  • Minimum of 3 years in ICT Support.
Applications with a Curriculum Vitae and copies of Certificates marking on the envelope the position they are applying for should be forwarded to:-The Postmaster General, Malawi Posts Corporations, P.O. Box 602, BLANTYRE
The closing date for receiving of applications is 1st August, 2017. Only short-listed applications will be contacted for interviews.

Government of Malawi Jobs - National Library Service


National Library Service invites application letters from suitably qualified candidates for a post of Messenger tenable at it’s Monkey Bay, Zomba and Mtandire Branches.
Qualifications
  • Malawi School Certificate of Education with credit in English 2 years working experience
Duties
  • Cleaning offices
  • Moving correspondences from one office to another
  • Performing photocopying services
  • Posting or collecting mail from the post office
  • Undertaking various auxiliary services as directed by Management from time to time.
Applications with detailed Curriculum Vitae attached and names of two traceable referees should be submitted by 28th July, 2017 to:
The National Librarian, National Library Service, P.O Box 30314, LILONGWE 3

Recruitment at Standard Bank of Malawi


Investigations Manager

Group Risk Management: understanding all risks – from the economic to the political – that could affect our global business, and offering guidance to all parts of the bank

Job Purpose

Reporting to the Manager, Financial Crime Control; the Investigator shall among other duties be expected to conduct investigations into allegations of financial crime and irregularities as directed by his/her line Manager. Complete investigations in accordance with the Group Financial Crime Control (GFCC) standards and methodologies aligned to add value to the business.  Ensure that all administration and MIS is accurately updated as well as managing relationships with internal and external stakeholders effectively. In addition, supporting the Manager FCC to implement pro-active fraud prevention and detection solutions throughout the Bank’s branches and business units through a fraud awareness programme designed to mitigate fraud risk and loss

Key Responsibilities/Accountabilities

Pursuing fraud that is committed against the Bank and its Customers    
  • Collecting and analysing relevant information, identify modus operandi of incidents.
  • Networking within the various areas within the Bank and externally to resolve fraud issues.
  • Ensuring compliance to defined processes, e.g. formulating case dockets, investigation reports, affidavits.
  • Carrying out investigations in determining the Bank’s exposure and to actively recover losses.
  • Proactively assisting to facilitate the early detection of fraud leveraging off hotlines and tip-offs.
  • Networking with Law enforcement agencies, auditing, legal and commercial organisations combating financial crime
  • Establishing trends, identify modus operandi and provide remedial recommendations, on each confirmed internal financial crime matter
  • Executing the Anti-Fraud Strategy through prevention and detection, this will be aligned to Business Goals and priorities.
  • Managing and ensuring effectiveness of Fraud Stop programme.
Proactive fraud prevention to safeguard the bank and its Customers    
  • Analysing relevant information to proactively develop fraud awareness / detection methods.
  • Providing guidance and network within the various areas within the Bank and externally to develop fraud detection methods.
  • Proactively determining high risk Business Units and potential internal fraud and operational risks.
  • Developing, implementing and managing fraud prevention and detection initiatives in country.
  • Proactively facilitating the early detection of fraud leveraging off hotlines and tip-offs.
Risk and Loss Management
  • Assisting in ensuring the recovery of losses through all available legal remedies.
  • Highlighting control deficiencies to the Business stakeholders.
  • Assessing and pursuing recovery prospects.
  • Minimising reputational risk by interfacing with relevant parties.
  • Applying knowledge and experience to identify fraud, risk and highlight to management.
  • Identifying process and procedural areas of weakness from Forensic reports and develop fraud risk mitigating controls to prevent re-occurrence.

Process and Case Management
  • Adhering to the proper process of case management from the allocation of investigations, providing constant feedback to ensure that investigation goals and objectives been reached.
  • Supporting the Manager: Financial Crime Control by providing daily statistics, trends and relevant case information to Management and Business Heads to support and secure processes to minimize and prevent losses.
  • Compiling case dockets for registration with the law enforcement agencies to expedite the tracing and attachment of moveable assets and arrests of suspects.
  • Investigating deficiencies and providing management with proper knowledge to address and to correct situations.
  • Supporting investigation initiatives and training.

Preferred Qualification and Experience

  • Minimum qualification: Bachelor’s degree in law/accounting/commerce or equivalent.
  • Sound education in financial services (preferably banking), investigations and fraud prevention
  • Computer literate.
  • 2 to 5 years’ experience in conducting investigations and fraud prevention.
Experience in the financial services industry will be an added advantage

Knowledge/Technical Skills/Expertise

Knowledge
  • Minimum qualification: Bachelor’s degree in law/accounting/commerce or equivalent
  • Sound grounding in financial services (preferably banking), investigations and fraud prevention
  • Computer literate
Problem solving
  •  Has a sound recall of processes
  • The ability to deal with a diversity of problems, using sound judgement and direction.
  • The ability to deal with routine issues as well as customer interface when required.
Planning
  •  Ability to deliver results within agreed time frames.
 Decision making
  •  Have the ability to make sound decisions based on the limited information, risk related factors and business needs.

Get more details from the Bank’s website and search for Job ID 25488 or apply  through this link

Employment at University of Blantyre Synod


The CCAP Synod of Blantyre will soon open its University starting with Master of Arts in Theology and Bachelor of Commerce majoring in Management and Marketing. The VISION of UBS is to be a faith based centre of excellence in higher education that develops the joy of sharing, searching for, discovering, and communicating about truth, ideas, skills in Malawi.
The University of Blantyre Synod (UBS) Council is inviting applications from suitably qualified and experienced candidates to fill the following vacancy:
STORES CLERK
Responsibilities
  • Receiving, inventorying, storing, accounting for and issuing supplies, equipment and materials.
  • Maintaining proper records of UBS non current assets
  • Maintaining excellent store conditions
  • Carrying out any other duties as assigned.
SECRETARY/ADMINISTRATIVE ASSISTANT
Responsibilities
  • Managing office supplies
  • Type correspondences and circulate information in a timely manner.
  • Establish, maintain and update student records.
  • Ensure proper cleaning and maintenance of the inside and surroundings of the Premise
  • Report all faults and ensure proper repairs are done in a timely fashion.
  • Ensure that each student has an identity card.
  • Maintain UBS calendar and schedule appointments.
  • Schedule in-house and external events
  • Arrange travel and accommodations
  • Organise, filing system for important and confidential documents.
  • Update office polices as needed.
  • Answer queries by employees and clients.
  • Book meeting venues as required.
  • And any other relevant responsibilities assigned to from time to time.
ACCOUNTS ASSISTANT
Responsibilities
  • Raising Invoices.
  • Preparing VAT Returns.
  • Managing Ledgers and Processing Expenses
  • Management of petty cash transactions
  • Controlling credit and ensuring debtors pay on time.
  • Reconciliation of direct debits and finance accounts.
  • Ensuring all payments amounts & records are accurate.
  • Preparation of statutory accounts.
  • Working with journals, sales & purchase ledgers and spreadsheets.
ASSISTANT ACCOUNTANT
Responsibilities
  • Preparation of accounts and tax returns. Preparing budget and financial forecasting and risk analysis
  • Auditing financial transact-ions information.
  • Controlling the income and expenditure
  • Administering University payrolls.
  • Conduct month-end and year end close process Interviewing clients.
  • The creation and presentation of reports, business plans, budgets and financial statements.
PROCUREMENT OFFICER
Responsibilities
  • Devise and use fruitful sourcing strategies
  • Prepare and evaluate tender documents
  • Collaborate with key persons to ensure clarity of specifications
  • Discover profitable suppliers and initiate business and organization partnerships
  • Control expenditure and build a culture of long-term saving on procurement costs.
IT OFFICER
Responsibilities
  • Identify and procure hardware and software needed to satisfy user requirement.
  • Install hardware peripheral components
  • Load appropriate software packages
  • Make minor repairs to computer hardware and software Refer major hardware problems to appropriate service providers.
  • Manage the local area network
  • Administer e mail and anti-virus systems
  • Connect users to internet and provide initial training in facilities and applications.
  • Perform any other duties as assigned.
Interested applicants should send their letters and comprehensive Curriculum Vitae with three traceable referees to
The University Registrar, University of Blantyre Synod, P.O. Box 413, Blantyre.
The closing date for receiving applications is Monday, 31st July, 2017. Only short listed candidates will be acknowledged

ActionAid Malawi Job Opportunities


ActionAid is an international anti-poverty agency working in over 45 countries, taking sides with poor people to end poverty and injustice together.
ActionAid Malawi’s a locally registered non-governmental organisation under the Company’s Act 1984 as a company limited by guarantee and is affiliated to ActionAid International, a federation of national organizations working in over 45 countries in Africa, Asia, America and Europe region,
ActionAid is a global justice Federation working to achieve social justice, gender equality and poverty eradication. ActionAid works to strengthen the capacity and active agency of people living in poverty and exclusion, especially women, to assert then right. We work directly with communities, with people’s organisation, women’s movements, groups and networks, social movements and other allies to overcome the structural causes and consequences of poverty and injustice. We connect the work we do at community level with broader efforts and struggles for justice at every level to make the greatest contribution towards a just, equitable and sustainable world.
Applications are invited from suitably qualified candidates for the position mentioned below tenable at its Head Office in Lilongwe.
Duration: Three (3) years
HEAD OF HUMAN RESOURCES AND ORGANISATIONAL DEVELOPMENT & ADMINISTRATION
Role Overview
ActionAid seeks to employ a Head of Human Resources and Organisational Development and Administration (HRODA to provide strategic leadership and overall coordination and management of the human resources and organizational development and administrative function of ActionAid Malawi (AAM). The Head shall ensure development, implementation and alignment of resources policies, procedures and systems for the ActIonAld Malawi to the Country Strategic Plan, ActionAid Global HROD framework and Standards and compliance with all local labour laws and other statutory requirements in Malawi. In addition, the Head shall be responsible for supervision of information technology, procurement and logistics functions in the organisation.
The Head of HRODA is expected to ensure strategic human resource management, organizational efficiency and effectiveness though participation in decision making, advising management and the Board on the human resources, organization development, Information Technology and administrative issues in the organisation, communication and implementation of agreed upon decisions. The Head of HROD/Administration is a member of the Country Leadership Team reporting to the Executive Director.
Head of Fundraising and Communications
Role Overview
The person will support the programme in media advocacy and documentation of evidence for advocacy; and development of an effective fundraising strategy to maximize ActionAid’s visibility and income.The individual will spearhead the identification of project funding and the development of project proposals, in line with ActionAid Malawi strategic objectives. S/he coordinates the development and maintenance of partnerships, Projects fundraising and Communications with a diverse range of funding agencies like ActionAid International Affiliates for Project, Foundations, Trusts, and High Value Individual, Corporate, Bilateral and Multilateral donors. Responsible for building a strong and credible profile, image and reputation for the organisation through effective, creative and innovative communications of the organisation’s work to external and internal audiences; Initiating, driving and supporting change through communications and campaign initiatives in favour of poor and excluded people. She/he will be repotting to the Executive Director.
To apply, submit your curriculum vitae with a motivation letter to HoFC.Malawi@actionaid.orgclosing date: 30th July 2017.
While we value all applications, we can only respond to short listed candidates. Whilst all applicants will be assessed strictly on their individual merits, qualified women are especially encouraged to apply. This is a Local position and local, terms and conditions will apply.

Careers at National Bank of Malawi


Applications are invited from suitably qualified candidates to fill the above post in our Legal Department in Blantyre.
Legal Manager
The successful candidate will be reporting to the Company Secretary/Legal Counsel. The duties to be performed will, among others, include the following:
  • Drafting trust settlement deeds and lease agreements; preparing warrants of distress; and obtaining probate.
  • Preparing and registering security documents of the bank.
  • Handling litigation on behalf of the bank.
  • Performing debt recovery service through security realization.
  • Providing legal advice to management and other units of the bank
Interested applicants should be holders of a degree in Law from a recognized university. They must have not less than ten years’ experience in active litigation with a bias towards commercial, contractual and labour laws. Must also have some company secretarial experience. They should also possess a good understanding of the financial services industry and its applicable legislations, directives, rules and regulations. Those with a postgraduate qualification in Law will have an added advantage.
Applications together with detailed and updated curriculum vitae should be forwarded to the addressee below not later than 31st July, 2017.
The Head of Human Resources, National Bank of Malawi, P. O. Box 945 Blantyre
Only short listed applicants will be acknowledged.

Civil Service Recruitment - Ministry of Finance and Economic Planning and Development


MALAWI DROUGH RECOVERY RESILIENCE PROJECT (MDRRP)
TERMS OF REFERENCE FOR RECRUITMENT OF INDIVIDUAL CONSULTANTS: PROJECT ACCOUNTANT (1 Position)
PROJECT ACCOUNTANT
1. Background
The Ministry of Finance and Economic Planning and Development signed an agreement on behalf of the Government of Malawi for a grant from the International Development Agency (IDA). The Grant is for the implementation of the Malawi Drought Recovery and Resilience Project (MDRRP. The Project Development Objective (PDO) is to “support the Government of Malawi to meet the immediate food security and livelihoods restoration needs of the communities affected by drought and promote recovery and resilience in key affected sectors”. In the event of a future eligible crisis or emergency, the Project may also be able to provide immediate recovery support to Government of Malawi through a proposed Contingent Emergency Response Component.
2. The Objective of this Assignment
The Ministry of Finance, Economic Planning and Development is seeking the services of a Project Accountant to assist the MDRRP in managing the financial resources and activities in accordance with the GoM and World Bank financial. management provisions.
3. POSITION DESCRIPTION 
The project seeks to recruit a Project Accountant as an Individual Consultant.
4. SCOPE OF THE ASSIGNMENT 
The Project Accountant is expected to effectively manage accounting activities of the MDRRP Designated Bank Account (DA), ensuring that transfers out of the Account meet approved requirements and account balances are accurately stated.
Specifically, the project Accountant will:
  • Take part, under the supervision of the assistant Finance Management Specialist, in the preparation of consolidated Financial Statements In accordance with the agreed accounting standards that give true and fair view of the financial position of the MDRRP at the end of the financial year and of resources and expenditures for the year.
  • Take part in ensuring that MDRRP resources are used in accordance with the conditions of the relevant financing agreement, with due attention to economy and efficiency, and only for the purposes for which the financing was provided.
  • Ensure goods, works and services financed have been procured in accordance with the relevant financing agreements including specific provisions of the World Bank Procurement Policies and Procedures.
  • Prepare financial reports which are in agreement with underlying books of account
  • Ensure national laws and regulations have been complied with, and that the financial and accounting procedures approved for the MDRRP are followed and used.
  • Ensure that the Financial Performance of the MDRRP is Satisfactory.
  • Ensure that assets procured from the MDRRP exit and there is verifiable ownership in line with the relevant financing agreements.
  • Budget Planning ,management and putting financial controls in place
  • Ensure prudent financial management and internal control
  • Ensure cash and wage management
  • Ensure continuous improvement of financial procedures
5. MAIN ROLES AND RESPONSIBILITIES
  • Preparation of monthly management accounts for the organisation
  • Analyzing and explaining variances
  • Preparation of consolidated accounts
  • Compiling financial reports
  • Managing the general ledger codes and accounts
  • Managing all provisional accounts such as creditors, accruals and other provision of general nature.
  • Administration of all insurance, licensing, contractual, regulatory and legal issues.
  • Analyzing and reconciling inter branch transactions
  • Performing other duties as deemed necessary.
6. REQUIRED QUALIFICATIONS
  1. Minimum of Bachelors Degree in Accounting, from Government recognized institutions. Those with ACCA qualifications wilt have added advantage.
  2. Good knowledge of accounting packages and computer skills
  3. Minimum of 5 years working experience in a similar position
  4. Project management experience is desirable.
7. Person specification
  • Outstanding numeracy, planning, organising and controlling skills
  • Excellent leadership, organizational and interpersonal skills
  • Excellent communication and analytical skills
  • Demonstrated writing and analytical skills
  • Ability to work with minimum supervision.
8. REPORTING AND ACCOUNTABILITY ARRANGEMENTS
Reports to the Assistant Financial Management Specialist.
9. Location of Employment
The Project Accountant will be based at The PIU Office in Lilongwe.
10. Remuneration
Negotiable
TERMS OF REFERENCE FOR RECRUITMENT OF INDIVIDUAL CONSULTANTS: ADMINISTRATIVE ASSISTANT (1 Position)
ADMINISTRATIVE ASSISTANT
1. Background
The Ministry of Finance and Economic Planning and Development signed an agreement on behalf of the Government of Malawi for a grant from the International Development Agency (IDA) The Grant is for the implementation of the Malawi Drought Recovery and Resilience Project (MDRRP). The Project Development Objective (PDO) is to “support the Government of Malawi to meet the immediate food security and livelihoods restoration needs of the communities affected by drought and promote recovery and resilience in key affected sectors”. In the event of a future eligible crisis or emergency, the Project may also be able to provide immediate recovery support to Government of Malawi through a proposed Contingent Emergency Response Component.
2. POSITION DESCRIPTION
The project seeks to recruit an Administrative Assistant as an Individual Consultant.
3. Objective(s) of the Assignment
a) To provide administrative, logistical and secretarial services to the project
b) To establish and maintain an effective filing and information flow system
c) Planning, preparing and managing meetings and functions of the project
d) Managing the circulation of all correspondences in and out of the project
e) Managing mail circulation
f) Maintaining staff records
g) Providing administrative services and asset management.
4. Scope of Services, Tasks (Components) and Expected Deliverables
a) Maintaining an effective filing system, that allows quick access/retrieval of information by all Project staff and the donor when necessary;
b) Providing secretariat services during tender opening and bid evaluation exercises;
c) Preparing for meetings, workshops and other functions including taking minutes and drafting reports,
d) Ensuring effective circulation of mail and following up of correspondence in circulation such as publications, circulars and reports;
e) Assisting with all logistical services and administrative duties.
f) Supervising all junior staff
g) Assisting in field office administrative duties
h) Providing daily secretarial services including typing project documents, photocopying, scanning and note taking.
i) Performing any other related administrative duties as assigned by superiors.
5. Qualifications and experience required
a) Advance Secretarial Certificate plus Diploma in Business Administration, Human Resources, Public Administration or other relevant qualifications.
b) Over 5 years’ experience in a similar position. Those with experience in donor funded Projects will have added advantage.
6. Person specification
a) Excellent communication skills
b) Strong computer skills including MS word, Excel PowerPoint and other packages
c) Organisational skills
d) Good team worker, flexible and able to work with diverse teams
e) Should have good customer service skills.
7. Reporting Requirements
The incumbent reports to the Project Coordinator
8. Expected duration of assignment
The contract duration is 48 months renewable annually upon satisfaction of the Performance Appraisal.
9. Remuneration
Negotiable
10. Location
Lilongwe
Applications with specified position being applied for should be submitted with detailed Curriculum Vitae and cover letter to;
The Secretary to the Treasury, Ministry of Finance Economic Planning and Development, P.O.Box 30049 LILONGWE 3
Closing Date: 31st July, 2017

10 JOB POSTS AT Malawi Electoral Commission


Senior Accountant (Asset Management)

To manage the Fixed Assets of the Commission

Duties

  • Management of property including all actions necessary for its receipt, custody, maintenance and disposal in line with Government’s requisition. ? Preparation Management and upkeep of an effective asset database (Asset Register)
  • Maintain accurate registers of all assets in the Commission.
  • Bar coding and upkeep of Non Expendable items procured by donors and Government.
  • Timely reports on repair services of equipment.
  • Weekly upkeep of R and I files of all new items procured from all units.
  • Prepare and Implement disposal processes of MEC assets.
  • Provide monthly reports on the status of all MEC assets.
  • Create an Asset Management Policy and Procedures Handbook.
  • Develop and electronic assets/ inventory system in conjunction with Finance and ICT Departments.
  • Prepare materials concerning asset management and usage for MEC staff.
  • Undertake any other duties as may be assigned from time to time.
Security Manager

Job Purpose

Advisor to the Chief Elections Officer and his deputies, Regional Elections Officers, District Elections Clerks as well as Commissioners in all security related matters to ensure the safety and security of personnel and property of the Malawi Electoral Commission is properly managed and safe guarded.

Job Functions/Duties

  • Maintain a safe and secure environment for MEC employees by establishing and enforcing security policies and procedures, supervise the security guard force;
  • Secure and equip MEC premises across the country with security related facilities and facilitate the procurement of reliable security equipment;
  • Manage all security electronic equipment and inspect their operational status;
  • Conduct training for security organisations (police, prison, Immigration and military) in electoral process before, during and after elections.  The training shall be conducted at different levels in rank file or in their colleges or academics.
  • Liaise and corporate with police in all electoral crimes;
  • Evaluate risk assessment, planning, implementation of all MEC activities in order for MEC to be well prepared for handling of difficulties situation and potential crisis beyond security related aspects;
  • Secure all sensitive materials, staff, building and equipment;
  • Establish effective communication and security strategy with the public, police, immigration, prison military in their activities in general, before, during and elections preparatory period;
  • Carry out briefings and advise management in Country’s security status and provide guidance through proper channels;
  • Assess effectiveness, efficiency and sustainability of security programs that are cost effective.
  • Liaise, co-ordinate and review the functions of out sourced private security company and provide general and postal operational orders;
  • Evaluate and provide weekly, monthly, quarterly and annual report on security matters and maintain and instill discipline in all areas of activities as per MEC Code of Conduct;
  • Train and enforce maintenance in health and safety standards
Director of Civic and Voter Education

Job Purpose

To plan, develop and implement the Civic and Voter Education that will contribute to the successful delivery of free, fair and credible elections in Malawi.

Qualification

Bachelors degree in Education, Social Sciences, Administration or its equivalent.

Get more information here

Chief Elections Officer

Overall Job Purpose

  • Provide strategic and visionary leadership in order to achieve organizational objectives.
  • Responsible for day to day operations of the Commission and administration, organization and control of all professional, technical and administrative officers including support staff.

Key responsibilities

  • Advising the Commission on policy matters
  • Implementing the policies and decisions of the Commission within the decided time frame.
  • Planning, organising and supervision of electoral activities.
  • Liaising with stakeholders on electoral matters within and outside the country.
  • Ensuring that suitable training and development are provided for staff to enhance their contribution to the effective and efficient operations of the Commission.
  • Preparing reports for the Commission and other stakeholders.
  • Preparing papers at the direction of the Commission, for presentation at various fora.
  • Drafting election results for the consideration by the Commission.
  • Co-ordination of Commission’s Committee meetings.
  • Keeping Custody of all Commission’s Assets.
  • Performing such other work within the electoral laws as delegated by the Commission.
REMUNERATION
An attractive remuneration package will be offered to the successful candidate.
METHOD OF APPLICATION
Those with the right qualifications should submit their curriculum vitae with names and addresses of at least three traceable referees not later than 11th August 2017 to:-
The Chairperson
Malawi Electoral Commission
Private Bag 113
Blantyre
Only shortlisted candidates will be acknowledged

Get more information here

The Malawi Electoral Commission is an equal opportunities Employer

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