MALAWI DROUGH RECOVERY RESILIENCE PROJECT (MDRRP)
TERMS OF REFERENCE FOR RECRUITMENT OF INDIVIDUAL CONSULTANTS: PROJECT ACCOUNTANT (1 Position)
PROJECT ACCOUNTANT
1. Background
The Ministry of Finance and Economic Planning and Development signed an agreement on behalf of the Government of Malawi for a grant from the International Development Agency (IDA). The Grant is for the implementation of the Malawi Drought Recovery and Resilience Project (MDRRP. The Project Development Objective (PDO) is to “support the Government of Malawi to meet the immediate food security and livelihoods restoration needs of the communities affected by drought and promote recovery and resilience in key affected sectors”. In the event of a future eligible crisis or emergency, the Project may also be able to provide immediate recovery support to Government of Malawi through a proposed Contingent Emergency Response Component.
The Ministry of Finance and Economic Planning and Development signed an agreement on behalf of the Government of Malawi for a grant from the International Development Agency (IDA). The Grant is for the implementation of the Malawi Drought Recovery and Resilience Project (MDRRP. The Project Development Objective (PDO) is to “support the Government of Malawi to meet the immediate food security and livelihoods restoration needs of the communities affected by drought and promote recovery and resilience in key affected sectors”. In the event of a future eligible crisis or emergency, the Project may also be able to provide immediate recovery support to Government of Malawi through a proposed Contingent Emergency Response Component.
2. The Objective of this Assignment
The Ministry of Finance, Economic Planning and Development is seeking the services of a Project Accountant to assist the MDRRP in managing the financial resources and activities in accordance with the GoM and World Bank financial. management provisions.
3. POSITION DESCRIPTION
The project seeks to recruit a Project Accountant as an Individual Consultant.
The project seeks to recruit a Project Accountant as an Individual Consultant.
4. SCOPE OF THE ASSIGNMENT
The Project Accountant is expected to effectively manage accounting activities of the MDRRP Designated Bank Account (DA), ensuring that transfers out of the Account meet approved requirements and account balances are accurately stated.
The Project Accountant is expected to effectively manage accounting activities of the MDRRP Designated Bank Account (DA), ensuring that transfers out of the Account meet approved requirements and account balances are accurately stated.
Specifically, the project Accountant will:
- Take part, under the supervision of the assistant Finance Management Specialist, in the preparation of consolidated Financial Statements In accordance with the agreed accounting standards that give true and fair view of the financial position of the MDRRP at the end of the financial year and of resources and expenditures for the year.
- Take part in ensuring that MDRRP resources are used in accordance with the conditions of the relevant financing agreement, with due attention to economy and efficiency, and only for the purposes for which the financing was provided.
- Ensure goods, works and services financed have been procured in accordance with the relevant financing agreements including specific provisions of the World Bank Procurement Policies and Procedures.
- Prepare financial reports which are in agreement with underlying books of account
- Ensure national laws and regulations have been complied with, and that the financial and accounting procedures approved for the MDRRP are followed and used.
- Ensure that the Financial Performance of the MDRRP is Satisfactory.
- Ensure that assets procured from the MDRRP exit and there is verifiable ownership in line with the relevant financing agreements.
- Budget Planning ,management and putting financial controls in place
- Ensure prudent financial management and internal control
- Ensure cash and wage management
- Ensure continuous improvement of financial procedures
5. MAIN ROLES AND RESPONSIBILITIES
- Preparation of monthly management accounts for the organisation
- Analyzing and explaining variances
- Preparation of consolidated accounts
- Compiling financial reports
- Managing the general ledger codes and accounts
- Managing all provisional accounts such as creditors, accruals and other provision of general nature.
- Administration of all insurance, licensing, contractual, regulatory and legal issues.
- Analyzing and reconciling inter branch transactions
- Performing other duties as deemed necessary.
6. REQUIRED QUALIFICATIONS
- Minimum of Bachelors Degree in Accounting, from Government recognized institutions. Those with ACCA qualifications wilt have added advantage.
- Good knowledge of accounting packages and computer skills
- Minimum of 5 years working experience in a similar position
- Project management experience is desirable.
7. Person specification
- Outstanding numeracy, planning, organising and controlling skills
- Excellent leadership, organizational and interpersonal skills
- Excellent communication and analytical skills
- Demonstrated writing and analytical skills
- Ability to work with minimum supervision.
8. REPORTING AND ACCOUNTABILITY ARRANGEMENTS
Reports to the Assistant Financial Management Specialist.
9. Location of Employment
The Project Accountant will be based at The PIU Office in Lilongwe.
10. Remuneration
Negotiable
TERMS OF REFERENCE FOR RECRUITMENT OF INDIVIDUAL CONSULTANTS: ADMINISTRATIVE ASSISTANT (1 Position)
ADMINISTRATIVE ASSISTANT
1. Background
The Ministry of Finance and Economic Planning and Development signed an agreement on behalf of the Government of Malawi for a grant from the International Development Agency (IDA) The Grant is for the implementation of the Malawi Drought Recovery and Resilience Project (MDRRP). The Project Development Objective (PDO) is to “support the Government of Malawi to meet the immediate food security and livelihoods restoration needs of the communities affected by drought and promote recovery and resilience in key affected sectors”. In the event of a future eligible crisis or emergency, the Project may also be able to provide immediate recovery support to Government of Malawi through a proposed Contingent Emergency Response Component.
The Ministry of Finance and Economic Planning and Development signed an agreement on behalf of the Government of Malawi for a grant from the International Development Agency (IDA) The Grant is for the implementation of the Malawi Drought Recovery and Resilience Project (MDRRP). The Project Development Objective (PDO) is to “support the Government of Malawi to meet the immediate food security and livelihoods restoration needs of the communities affected by drought and promote recovery and resilience in key affected sectors”. In the event of a future eligible crisis or emergency, the Project may also be able to provide immediate recovery support to Government of Malawi through a proposed Contingent Emergency Response Component.
2. POSITION DESCRIPTION
The project seeks to recruit an Administrative Assistant as an Individual Consultant.
The project seeks to recruit an Administrative Assistant as an Individual Consultant.
3. Objective(s) of the Assignment
a) To provide administrative, logistical and secretarial services to the project
b) To establish and maintain an effective filing and information flow system
c) Planning, preparing and managing meetings and functions of the project
d) Managing the circulation of all correspondences in and out of the project
e) Managing mail circulation
f) Maintaining staff records
a) To provide administrative, logistical and secretarial services to the project
b) To establish and maintain an effective filing and information flow system
c) Planning, preparing and managing meetings and functions of the project
d) Managing the circulation of all correspondences in and out of the project
e) Managing mail circulation
f) Maintaining staff records
g) Providing administrative services and asset management.
4. Scope of Services, Tasks (Components) and Expected Deliverables
a) Maintaining an effective filing system, that allows quick access/retrieval of information by all Project staff and the donor when necessary;
b) Providing secretariat services during tender opening and bid evaluation exercises;
c) Preparing for meetings, workshops and other functions including taking minutes and drafting reports,
d) Ensuring effective circulation of mail and following up of correspondence in circulation such as publications, circulars and reports;
e) Assisting with all logistical services and administrative duties.
f) Supervising all junior staff
g) Assisting in field office administrative duties
h) Providing daily secretarial services including typing project documents, photocopying, scanning and note taking.
i) Performing any other related administrative duties as assigned by superiors.
5. Qualifications and experience required
a) Advance Secretarial Certificate plus Diploma in Business Administration, Human Resources, Public Administration or other relevant qualifications.
b) Over 5 years’ experience in a similar position. Those with experience in donor funded Projects will have added advantage.
b) Over 5 years’ experience in a similar position. Those with experience in donor funded Projects will have added advantage.
6. Person specification
a) Excellent communication skills
b) Strong computer skills including MS word, Excel PowerPoint and other packages
a) Excellent communication skills
b) Strong computer skills including MS word, Excel PowerPoint and other packages
c) Organisational skills
d) Good team worker, flexible and able to work with diverse teams
e) Should have good customer service skills.
7. Reporting Requirements
The incumbent reports to the Project Coordinator
8. Expected duration of assignment
The contract duration is 48 months renewable annually upon satisfaction of the Performance Appraisal.
9. Remuneration
Negotiable
10. Location
Lilongwe
Applications with specified position being applied for should be submitted with detailed Curriculum Vitae and cover letter to;
The Secretary to the Treasury, Ministry of Finance Economic Planning and Development, P.O.Box 30049 LILONGWE 3
Closing Date: 31st July, 2017
