To manage the Fixed Assets of the Commission
Duties
- Management of property including all actions necessary for its receipt, custody, maintenance and disposal in line with Government’s requisition. ? Preparation Management and upkeep of an effective asset database (Asset Register)
- Maintain accurate registers of all assets in the Commission.
- Bar coding and upkeep of Non Expendable items procured by donors and Government.
- Timely reports on repair services of equipment.
- Weekly upkeep of R and I files of all new items procured from all units.
- Prepare and Implement disposal processes of MEC assets.
- Provide monthly reports on the status of all MEC assets.
- Create an Asset Management Policy and Procedures Handbook.
- Develop and electronic assets/ inventory system in conjunction with Finance and ICT Departments.
- Prepare materials concerning asset management and usage for MEC staff.
- Undertake any other duties as may be assigned from time to time.
Security Manager
Job Purpose
Advisor to the Chief Elections Officer and his deputies, Regional Elections Officers, District Elections Clerks as well as Commissioners in all security related matters to ensure the safety and security of personnel and property of the Malawi Electoral Commission is properly managed and safe guarded.
Job Functions/Duties
- Maintain a safe and secure environment for MEC employees by establishing and enforcing security policies and procedures, supervise the security guard force;
- Secure and equip MEC premises across the country with security related facilities and facilitate the procurement of reliable security equipment;
- Manage all security electronic equipment and inspect their operational status;
- Conduct training for security organisations (police, prison, Immigration and military) in electoral process before, during and after elections. The training shall be conducted at different levels in rank file or in their colleges or academics.
- Liaise and corporate with police in all electoral crimes;
- Evaluate risk assessment, planning, implementation of all MEC activities in order for MEC to be well prepared for handling of difficulties situation and potential crisis beyond security related aspects;
- Secure all sensitive materials, staff, building and equipment;
- Establish effective communication and security strategy with the public, police, immigration, prison military in their activities in general, before, during and elections preparatory period;
- Carry out briefings and advise management in Country’s security status and provide guidance through proper channels;
- Assess effectiveness, efficiency and sustainability of security programs that are cost effective.
- Liaise, co-ordinate and review the functions of out sourced private security company and provide general and postal operational orders;
- Evaluate and provide weekly, monthly, quarterly and annual report on security matters and maintain and instill discipline in all areas of activities as per MEC Code of Conduct;
- Train and enforce maintenance in health and safety standards
Director of Civic and Voter Education
Job Purpose
To plan, develop and implement the Civic and Voter Education that will contribute to the successful delivery of free, fair and credible elections in Malawi.
Qualification
Bachelors degree in Education, Social Sciences, Administration or its equivalent.
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Chief Elections Officer
Overall Job Purpose
- Provide strategic and visionary leadership in order to achieve organizational objectives.
- Responsible for day to day operations of the Commission and administration, organization and control of all professional, technical and administrative officers including support staff.
Key responsibilities
- Advising the Commission on policy matters
- Implementing the policies and decisions of the Commission within the decided time frame.
- Planning, organising and supervision of electoral activities.
- Liaising with stakeholders on electoral matters within and outside the country.
- Ensuring that suitable training and development are provided for staff to enhance their contribution to the effective and efficient operations of the Commission.
- Preparing reports for the Commission and other stakeholders.
- Preparing papers at the direction of the Commission, for presentation at various fora.
- Drafting election results for the consideration by the Commission.
- Co-ordination of Commission’s Committee meetings.
- Keeping Custody of all Commission’s Assets.
- Performing such other work within the electoral laws as delegated by the Commission.
REMUNERATION
An attractive remuneration package will be offered to the successful candidate.
METHOD OF APPLICATION
Those with the right qualifications should submit their curriculum vitae with names and addresses of at least three traceable referees not later than 11th August 2017 to:-
The Chairperson
Malawi Electoral Commission
Private Bag 113
Blantyre
Only shortlisted candidates will be acknowledged
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The Malawi Electoral Commission is an equal opportunities Employer
