Accounts Assistant ADM/AL-111/44854/2016
The European Union Delegation to the Republic of Malawi is looking for an Accounts Assistant
The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy
The EU Delegation to Malawi’s minion is to support Malawi and its population effectively in its development ambitions, notably, eradicating poverty, achieving economic growth, integrating its economy into the world economy and becoming a mature and well governed democracy, while taking into account the interests of the European Union
We offer a post of Accounts Assistant in Administration Section of the Delegation, under the authority of the Head of Administration, the Accounts Assistant overall purpose is creation of payments in Accrual Based Accounting system (ABAC), management of budget, processing of salaries, mission Advances, management of petty cash and VAT claims from Malawi Revenue Authority (MRA)
This post within the Administration Section of the EU Delegation requires a dynamic and committed individual who has a sound understanding of accounting related issues; she/he will need to be able to work effectively as a team member of the Section
Main Functions and duties
- Ensuring correct booking of administrative expenses against the granted budget in the system (Accrual Based Accounting – ABAC)
- Ensuring correct use of budget lines, and correct justification
- Creating payment requests and payment orders in ABAC ensuring the correct posting criteria are used
- Processing bank transfers and cheque payments upon receipt of swift authorisations
- Preparing commitments and de-commitments of funds, credit reservations and clearing the reservations
- Creating credit amendments, budget control and monitoring
- Monitoring and calculating drivers overtime
- Preparing salaries, ensuring deductions are done and coordinating with HR to make sure all personnel files in the system are confirmed
- Constant checking in the system for status of mission requests or claims and in ABAC for payment requests that have been approved for payment
- Ensuring that the monthly closure is timely and accurate (reconciliations of bank statements and petty cash) and preparing Imprest account replenishment
- Keeping of petty cash, timely replenishment, encoding of petty cash vouchers and regularisations of petty cash movements
Qualifications:
- Diploma in Accounting, Bachelor’s Degree will be considered as an advantage
Experience and knowledge:
- A minimum of 3 years of relevant work experience
- Excellent oral and written communications skills in English are required, as well as good presentational skills and knowledge of Word and Excel.
- Experience with diplomatic missions will be considered as an advantage
Abilities and skills:
- The candidate must have experience in working in a team as well as with working in a multicultural environment
- Excellent ability to build positive working relationships with staff, colleagues
- Excellent ability to set priorities, analyse needs and convert those into plans and action as well as effective time management
Personality:
- Good resilience, showing drive and determination in the pursuit of goals, even when faced with difficulties and when working under pressure
- Initiative and good analytical skills
- Flexibility with regard to supporting the section when need arise with other tasks
How to apply:
Applications including a detailed Curriculum Vitae (CV) and a letter indicating the job reference number ADM/AL-111/44854/2016 should be submitted to
The Head of Administration
POST REFERENCE: ADM/AL-111/44854/2016
NOT TO BE OPENED BY THE INTERNAL MAIL DEPARTMENT
European Union Delegation to Malawi
Area 18 Roundabout, Comer of M1 and Presidential Way
P.O. Box 30102, Lilongwe 3. Malawi
Closing date for receipt of applications Friday 9th December 2016
(Applications must have reached the delegation by this date)
Candidates who have not been contacted by 31st January 2017 should consider that there is no follow up to their application and the EU Delegation will not further advise unsuccessful candidates
Short listed candidates will be invited to interviews and may be asked to sit a written test. Salary will depend on number of years of relevant experience. The vacancy is for a permanent contract
The European Union is an equal opportunity employer and the Delegation is a smoke free environment
Recruitment of the successful candidate will be subject to medical fitness. The Delegation has HIV/Aids at the workplace policy.
The Delegation reserves the right to establish a reserve list of suitable candidates for future posts.
The Delegation will not supply additional information or discuss the selection procedure by telephone please address any queries concerning this procedure to
