MANAGEMENT ASSOCIATE

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. In Kenya, the UN Women Country Programme contributes to the development objectives of Kenya’s blue print, the Vision 2030 and is aligned to the United Nations Development Assistance Frameworks (UNDAF) of 2009-2014 and the upcoming UNDAF of 2014-2018, as well as UN Women Global Strategic Plan. The Kenya Country Programme - “Gender Equality and Women’s Empowerment Gains Consolidated' - aims to achieve the following results: (i) increased women’s leadership and participation in governance; (ii) strengthened women’s economic empowerment; (iii) increased protection of women & access to justice for women; and (iv) strengthened women’s leadership in peace building and humanitarian responseUnder the guidance and direction of the supervisor, the Management Associate will support the Programme in helping ensure strong delivery, quality programme management and monitoring. Under the overall guidance and direction of the supervisor, the Management Associate works in close collaboration with the Team Leaders, Programme Managers, Knowledge Management and M&E  Specialist and Operations in the office who together ensure strong Country Office Programme Resource Management, monitoring and delivery.

Duties and Responsibilities

Summary of Key Functions: Results Management; Programme and Project Analysis Design and Management;  Programme Evaluation and Audits; Contribution to Core Office Requirements. Results Management: Coordinate and manage maintenance of the Country office resource mobilization database for purposes of mobilization of resources; Facilitate and support regular updating and monitoring of CO performance through the Balanced Score Card (target setting and results reporting) and advice the Management Team on actions to be taken to address gaps; Help ensure effective application of RBM tools and project tree management; Track progress using RBM tools/ ATLAS results monitoring facilities such as Dash Board, Executive Snapshot and Statutory Reports and generate weekly reports for Senior Management; Consolidate monthly Programme delivery reports from Units and share results with clear analysis of gaps on a monthly basis; Keep track of contracts: Partners Cooperation Agreement (PCA) and Donor reports and advice Country Office on action to take; Under the guidance and oversight of the supervisor, analyze and monitor the financial status of the Office’s financial resources to ensure optimum utilization of resources; Review incoming financial reports to ensure compliance with programme activities and investigate and follow up on any concerns for timely action and resolution; Ensure timely preparation of Project Delivery Reports of UN Women Kenya partnership agreements; Review drafts for cost sharing and Trust Fund agreements including conditions of contributions within resource mobilization efforts. Follow up on contributions within the CPO resource mobilization efforts; Review and verify accuracy and relevancy of the supporting documents for payments and prepare financial reports. Prepare PO and non-PO vouchers for development/management projects. Programme and Project Analysis Design and Management:  Support programme resource management issues related to formulation and review of the AWPs; Track delivery of programme and projects through ATLAS and other tools focusing on aged advances, risk analysis and implementation of project monitoring plans; Follow up and facilitate timely clearance of cost sharing deficits; Carry out consistent recording of financial reports, with a clear cut-off date for advances and reporting for each quarter; Monitor and reconcile outstanding advances  between UN Women in ATLAS and implementing partners’ records (FACE); Monitor data clean up, including closure of projects in ATLAS; Advise on project budget status as part of the Budget Revision process; Facilitate generation of various reports to support timely decision making and provide advice on overall status of programme and projects to ensure timely follow up; Advice on overall status of programme and projects for sound and timely decision making and delivery follow up. Programme Evaluation and Audits: Facilitate the organization, implementation and follow-up to Implementing Partner/Responsible Party Audits and any other internal/external audits; Advise on applicable programme guidelines; Monitor office performance versus targets and indicators; upport coordination of End-of-year reporting on programme delivery and impact. Contribution to Core Office Requirements: Contribute to the website through provision of information; Contribute to the office intranet; Participate in office strategies and plans.  Impact of Results: The key results have an impact on the overall delivery of programmes through improved business results and client services.

Competencies

Core values/guiding principles: Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work. Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff; Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity. Core competencies: Ethics and Values: Demonstrate and safeguard ethics and integrity; Organizational Awareness: Demonstrate corporate knowledge and sound judgment.; Development and Innovation: Take charge of self-development and take initiative; Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.; Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication; Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments; handle tense situations with diplomacy and tact, and have a consistent behavior towards others;  Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution; Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge; Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making. Functional competencies: Ability to support the development of systems for structuring, codifying and providing access to information and knowledge; Strong skills in supporting programmes, projects and budgeting; Ability to support strategic planning, results-based management and reporting; Ability to support formulation, implementation, monitoring and evaluation of development programme and projects, mobilize resources; Ability to facilitate implementation of new systems (business side), and affect staff behavioral/ attitudinal change; Ability to help evaluate programme results and impact and to propose ad hoc adjustment if needed. Strong IT skills; Focuses on result for the client and responds positively to feedback; Consistently approaches work with energy ad a positive, constructive attitude; Demonstrates openness to change and ability to manage complexity.

Required Skills and Experience

Education:    Completion of secondary education is required. University degree (or equivalent) in in Administration, Finance or Accounting or any other similar field is an asset. Experience:    7 years of progressively responsible experience in projects, administration, project management, financial management and audit management; Excellent knowledge of senior level support work to project management, audit track, accounting and budgetary procedure and techniques, procurement of goods and services, stocks and assets control as per UN Women/ UNDP regulations and rules; Excellent knowledge of administrative issues pertaining to multi-donors funding, related reporting systems, especially within the context of large fiduciary funds administered by the UN or UN Women more specifically Language Requirements:    Fluency in English is required; Working knowledge of another UN official language is an asset. APPLY