Job Title : Treasury Manager
Department : Finance
Reports To : Chief Finance Officer
SUMMARY
In general, the Treasury Manager’s (TM) responsibility is to plan, manage the Liquidity, the Assets and Liabilities of FINCA Uganda so that the maturities are matched to ensure availability of cash at all times to meet the requirements of our Clients, and to structure the balance sheet to that which optimizes returns on Investments.
ESSENTIAL DUTIES include the following. Other duties may be assigned.
Operations:
Planning and Development
- Prepare and prescribe tools to define the treasury processes
- Prepare Policies and procedures manual for Treasury functions
- Define treasury benchmarks to measure the performance
- TM should develop a Treasury Management Database, where he/she can record the Treasury Management indicators, economic data, market conditions, cash limits, treasury Management tools, reports and other financial information
- Define tools to monitor the treasury operations and implement them.
- Develop Transfer pricing and costing tools
- The TM should help in designing the software system for treasury operations.
Cash
- Manage FINCA’s Cash and Bank balances effectively to maximize the returns on cash and bank balances
- Set proper cash limits for the HO and various branches so that lowest possible cash is kept with them and set procedures when the cash goes below/up the limits
- Set up proper Inter Bank Transfer procedures and the limits
- Set authentication and authorization procedures for Cash and Bank transactions
- Monitor the Bank Reconciliation on a monthly basis and guide the accounting team.
- Ensure smooth running of treasury operations at H/O and Branches and take necessary actions
- Prepare Projected Cash Flows and compare with Actual Cash Flows and do a Variance Analysis and advise Management of the necessary actions to be taken
- Alert the management of any serious situations of Cash and Bank balances (low or high) in order to take decision on the targeted disbursements, recurrent /capital expenditures or investments.
Savings
- Participate in the Asset Liability Management committee to set interest rates on savings products.
- Monitor impact of large savings depositors on the liquidity Reserves and the branches liquidity.
- Ensure that the withdrawal requirements of savings depositors are met at all times
Funds
- Manage FINCA’s funds efficiently so that funds are optimally utilized
- Evaluate the existing funds from donors and project the fund requirements
- Help determine the appropriate time to request for funds from Donors
- Prepare the Projected Fund Flow and compare with the Actual Fund Flow, prepare Variance Analysis, reasons for variances and take necessary steps for the future
- Monitor and evaluate the funds in HO and Branches so that management may take informed decisions
- Help in preparation of budgets more accurately
- Analyze the currency fluctuations and the possible effect of donor fund availability and advise management of necessary decisions
- Advise the Management on the Fund Management and decisions on loans from Finance Institutions for supporting FINCA operations
Investments
- Manage FINCA’s investments (including Fixed Deposits) efficiently to get the maximum returns with minimum risk
- Closely monitor the due dates for interest, closure, renewal and maturities of investments so that FINCA does not suffer financial loss due to failure in renewal, closure or interest not credited by the institutions.
- Advise Management of the best investments that would give maximum returns
- Follow the money market closely to advise the management on the Cost of funds, changes in interest rates, changes in Government policies that can affect FINCA
- Coordinate and monitor FINCA investments including money market activities and regularly advise management on investment opportunities and their expectations.
Account Receivables
- Manage Accounts Receivables efficiently so that FINCA does not get into financial risks due to inefficient management of Accounts Receivables
- Keep track of the Accounts Receivables in HO or Branches and advise management on appropriate actions
- Analyze the legal issues and accounting or auditing issues relating to Accounts Receivables and advise Management of appropriate actions
Account Payables
- Manage Accounts Payables efficiently so that FINCA does not get into financial risks due to inefficient management of Accounts Payables
- Wherever possible try to get maximum credit period from suppliers for payables
- Keep track of the Accounts Payables in HO or Branches and advise for necessary actions
- Analyze the legal issues and accounting or auditing issues relating to Accounts Payables and advise Management of appropriate actions
Treasury Management
- Supervise the treasury operations in order to produce maximum and efficient financial results
- Prepare and keep records of all cash transaction between branches and Head Office.
Risk Management
- Risk Management is the crucial part of Treasury Management, which protects FINCA from landing into serious financial crisis. The TM should devise strategy to avoid risks, to combat risk and pre-implement processes to meet any financial crisis.
- . Evaluate the currency fluctuations, financial market conditions, interest rate fluctuations, investment decisions and advise management of the potential risk involved
- . Investigate any cash malpractices or non-adherence to policies and take corrective measures in accordance with FINCA’s laid down procedures.
Statutory Compliance
- The TM should prepare all his Treasury Operations procedures in line with the statutory and legal requirements of Uganda
- Monitor FINCA’s Cash and Bank Accounts and investments daily to ensure compliance with Bank of Uganda’s requirements at all times.
- He/She should be able to design and provide timely and accurate reports to the Central Bank and other statutory authorities
Information System
- He/She should collect all the information on Treasury Management, the functional requirements and document them.
- He/She should define the statutory reporting requirements for the Information System
- He/She should discuss these requirements with the Transformation Manager, IT Manager and IT Specialist to design the best software for FINCA, which could be used in all our Country Programs.
Transfer Pricing Management
- Develop a transfer pricing system.
- Set up and implement transfer pricing system in FINCA Uganda
Customer Service:
Treasury is required to oversee proper cash management, to ensure that branches have enough money to disburse to clients as well as enforcing the right security measures to cash handling. These are critical elements for the reputation and trustworthiness of FINCA.
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Uses intuition and experience to complement data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Remains open to others' ideas and tries new things.
Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; continually works to improve supervisory skills.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
QUALIFICATIONS
7 to 10 years experience in a reputed commercial bank or financial institutions
At least 5 years experience in Treasury Operations
Minimum 3 years experience in a similar capacity
Any other qualification required
Education & Experience
Minimum Bachelors Degree in Commerce
Degree or Post graduate with Banking Specialization
Language Skills
Written and spoken fluency in English.
National and local language and English
Computer Skills
To perform this job successfully, an individual should have knowledge of Orbit system; Internet software; Spreadsheet software and Word Processing software
KEY DELIVERABLES
- 1. Understand the client expectations. Treasury must know the client specifics and what they expect from them.
- 2. Set goals. Exceeding the expectations means delivering more than what the customer has specified. In theory this implies that the service treasury delivers to the client must be better than the competitor's, i.e. the bank.
- 3. Execute. Once the improvement goals have been determined, treasury acts on them, measuring progress regularly.
- 4. Audit customer satisfaction. With some pre-determined regularity, treasury should ask the client to evaluate the service received, usually through surveys that should be interpreted with weighted scores according to the stakeholder.
- 5. Establishes service levels and partnerships with internal lines of business.
- 6. Performs strategic planning for cash management, collections, and disbursements.
- 7. Oversees treasury services to ensure all regulatory requirements are met.
- 8. Manages financial transaction risks, and advises on how to prevent institutional risks.
Key Working Relationships:
Internal:
Africa Regional Director
Managing Director
Finance Manager
Transformation Manager
Branch Managers
External:
Central Bank
Statutory Authorities
Other Financial Institutions
