Organization Overview
The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.
Job Summary:
- Composes and types routine correspondence. Prepares routine reports.
- Enters financial information into databases
- Makes travel arrangements for staff
- Orders and maintains office supplies and equipment
- Maintains filing systems
- Serves as receptionist
- Responds to client or Area Office requests for information
- Assists with conference/meeting logistics
Key Responsibility:
To provide administrative support to office staff
Specific duties and responsibilities:
- Work with the technical and administration teams to identify and prioritize grant and contract actions, finalize scopes of work and budgets, and coordinate the process through competitive process and identification of successful bidders.
- Prepare all documentation for the bidding process and proposal evaluation, convene the evaluation committee and make necessary recommendations about the evaluation criteria;
- Participate in the Project's evaluation of responses to request for bids and analyze technical proposals and budgets and capability to work according to USAID and Abt grants rules and regulations;
- Identify and priorities contractor organizational capacity needs and gaps and prioritize technical assistance vis-à-vis the objectives and resources of the project;
- Make periodic visits to the firms and institutions that are executing projects supported by project funds;
- Liaise with the technical teams and to understand specific technical and capacity gaps and develop plans to respond to these gaps;
- Organize/Provide ongoing support and training (as needed) to strengthen grantee or contractor financial, management, and governance systems, as well as operational policies and manuals;
- Monitor /supervise recipients to assess performance, attainment of targets, adherence to work plan, and quality of interventions in collaboration with the technical teams; and,
- Undertake from time to time certain other – mutually agreed - tasks relating to the Program as assigned by the Sofala Finance & Accounts Manager.
Preferred Skills:
- Bachelor's Degree with 3 years' experience with USAID-funded grants and contracts
- Experience working in a private company or non-profit organization with significant volume of procurement and grant activity
- Experience with Microsoft Office Suite required
- Experience working with USAID rules and regulations related to sub-grants and financial reporting highly desirable
- Excellent communication skills both written and verbal (Portuguese/English)
- Demonstrated ability to work collaboratively both internally and externally in driving execution
- Extreme attention to detail and accuracy in documentation and data integrity
- Experience working closely with finance and administration staff in compliance matters
- Strong organization and workflow skills
- Strong reporting skills and experience with grants administration systems or similar database systems
Minimum Qualifications:
(2+) years of experience OR the equivalent combination of education and experience.
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.
