Terms of Reference for Temporary Appointment (TA) Health & Nutrition, Maputo, Mozambique
Reference: HR/2013/024
Position Title: Procurement & Supply Chain Management Specialist
Purpose: The general purpose of the assignment is to provide technical assistance to the MOH in Logistics and Supply Chain Management, in particular: • As member of the aid effectiveness Working Group on PSM (GTM), lead the dialogue on PSM with Ministry Officials and support partners’ coordination in PSM; • Provide oversight on the implementation of the Pharmaceutical Logistics Strategic Plan, with a special focus on integration and harmonization of the two supply chains within the Mozambican National Health System (Medicines (CMAM) and Medical Supplies (CA)). • Provide technical support to the further implementation of the operational plan for the transformation of the Provincial Supply Center of surgical material and medical equipment (CA) into a Regional CA in Beira; • Provide support to the roll out of the stock management software at the CA in Maputo and the new Regional CA in Beira; • Coordinate UNICEF involvement in the World Bank Nutrition Project, liaising with MOH officials, World Bank and Supply Division as required; • Provide active support to MOH and UNICEF Programme Officers for promotion of better procurement and supply chain practices for specific commodities of UNICEF’s interest (e.g. EPI, PMTCT, LLIN and Nutrition commodities);
The above overall objectives and areas to be covered will be undertaken in a manner which promotes the sustainability of the enhanced system, including a focus on available local staffing capacity.
Level: P-4 Location: Maputo Duration: One year less one day (364 days). Start Date: February 2014
- Context and Justification
Health sector commodity security in Mozambique is seen in the wider context of Health System Strengthening, and is strongly prioritized in national policy documents. These documents stress the importance of ensuring access to and availability of medicines, medical supplies, equipment and materials as well as strengthening the management of the public health supply chain.
Rapidly increasing health services in terms of quality and volume have significantly benefited health programs in Mozambique, but have also resulted in substantial increase in the quantity and value of commodities flowing through the public health supply chain. This trend will continue as the number of new health centers is rapidly increasing and newly developed products - many of them with demanding supply chain requirements - continue to be introduced into the health system.
The public health supply chain of Mozambique, however, faces challenges to respond reliably even to existing demands, putting both health commodities and health outcomes at risk.
The Government of Mozambique is keenly aware of its limitations in managing the national health system supply chain and is devoting much time and energy in collaboration with partners to addressing these issues. However, the challenges throughout the public health supply chain(s) are acute.
The Ministry of Health (MOH) of Mozambique requested technical assistance from UNICEF in the area of Logistics and Supply Chain Management. In response to the Ministry’s request, UNICEF has engaged actively since 2009 in overall technical and strategic support to the Ministry of Health, more specifically to the Ministry’s Medical Supply Center of surgical material and medical equipment.
- KEY ACCOUNTABILITIES and DUTIES & TASKS
- Ensure active participation in the aid effectiveness Working Group on PSM (GTM)
Duties and Tasks: As member of the GTM lead the dialogue with Ministry of Health and Partners on PSM; Provide technical advice to Ministry of Health officials in the identification/resolutions of bottlenecks in procurement and supply chain management; Coordinate Partners active in procurement and supply chain management strengthening collaboration and promoting country systems.
- Provide oversight on the implementation of the Pharmaceutical Logistics Strategic Plan, with a special focus on integration and harmonization of the two supply chains within the Mozambican National Health System (Medicines (CMAM) and Medical Supplies (CA)).
Duties and Tasks: Provide support to further development of the Strategic Plan, focusing on components that have not yet received sufficient attention; Provide support to the development of roadmaps and plans for implementation, and monitor the components of the Strategic Plan that are gradually being piloted and implemented; Effectively incorporate the CA activities into the Strategic Plan and operational plans.
- Provide support for the transformation of the Provincial Supply Center of surgical material and medical equipment (CA) into a Regional CA in Beira and to strengthen the warehouse in Quelimane.
Duties and Tasks: Liaise with UNICEF Supply Division Warehousing Expert Team to organize the physical inventory, warehousing arrangements, and training of staff. Furthermore, work with the Expert Team to re-arrange and organize the warehouse in Quelimane (Zambezia).
- Provide support to the roll out of the stock management software at the CA in Maputo and the new Regional CA in Beira
Duties and Tasks: Monitor and support the utilization of the recently installed tailor-made software on stock management (SIMAM) in the CA of Maputo; Liaise with the developers of the software to carry out requested changes and/or updates to the system; Coordinate roll-out of the system to the Regional CA in Beira.
- Coordinate UNICEF support for the World Bank Nutrition Project
Duties and Tasks:
Support finalization of the Memorandum of Understanding between UNICEF and MOH Coordinate procurement of commodities; Communicate and liaise with involved stakeholders (MOH, UNICEF Supply Division/Procurement Services, World Bank, etc.)
- Provide active support to MOH and UNICEF Project Officers for promotion of better procurement and supply chain practices for specific commodities of UNICEF’s interest (e.g. EPI, PMTCT, LLIN and Nutrition commodities)
Duties and Tasks: Accompany and support assessments and other initiatives for specific commodities (in case foreseen); Support expansion of cold chain under USAID and GAVI grants; Liaise with UNICEF Project Offices, with MOH programs and CMAM/CA; Make sure appropriate attention is given to these commodities by MOH and partners when discussing the further development and implementation of strategic and operational plans.
The above overall objectives and areas to be covered by the Specialist will be undertaken in a manner which promotes the sustainability of the enhanced system, including a focus on available local staffing capacity and recommendation to further improve and build staff competencies.
The technical approach will include working on a daily basis with the staff of the Ministry of Health at different levels.
The Specialist will also need to interact at different levels within the donor community, especially with the members of the GTM.
- QUALIFICATION AND COMPETENCIES
- Education: Advanced university degree in Business Administration, Management or a related field. Qualifications and technical experience in the area of supply chain management an added advantage
- Work Experience: Eight years of professional work experience in Supply and Logistics management at the national and international levels, with a UN Agency/International NGO, in developing countries.
- Language Proficiency Fluency in English and Portuguese required.
- Competency Profile (For details, please refer to UNICEF Professional Competency Profiles.)
i) Core Values (Required) • Commitment • Diversity and Inclusion • Integrity
ii) Core Competencies (Required) • Communication [II] • Drive for Result [II] • Working With People [II]
iii) Functional Competencies (Required)
• Applying Technical Expertise [II]
• Deciding and Initiating Actions [II]
• Following Instructions and Procedures [II]
• Leading and Supervising [II]
• Planning and Organizing [II]
iv) Technical Knowledge
a) Specific Technical Knowledge Required (for the job) (Technical knowledge requirements specific to the job can be added here as required.)
• Knowledge of Supply Chain Management preferably in a developing country context • Knowledge of relevant Information Technology software • Knowledge of the global commitment on aid effectiveness, including the Paris Declaration on Aid Effectiveness, the Accra Agenda for Action as well as knowledge of the Global Programme Partnerships (GPPs).
a) Specific Technical Knowledge Required (for the job) (Technical knowledge requirements specific to the job can be added here as required.)
• Knowledge of Supply Chain Management preferably in a developing country context • Knowledge of relevant Information Technology software • Knowledge of the global commitment on aid effectiveness, including the Paris Declaration on Aid Effectiveness, the Accra Agenda for Action as well as knowledge of the Global Programme Partnerships (GPPs).
b) Common Technical Knowledge Required (for the job group) • Knowledge of managing inventory, transport, and diverse logistics operations (e.g., programme supply & logistics) in the international environment.
• Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches. • Knowledge of public procurement principles and processes.
• Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice.
• Knowledge of establishing strategic, long term and sustainable procurement arrangements. • Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques.
• Knowledge of financial and legal implications in procurement process.
• Knowledge of category management • UNICEF strategic framework for partnerships and collaborative relationships • Gender equality and diversity awareness.
• Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches. • Knowledge of public procurement principles and processes.
• Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice.
• Knowledge of establishing strategic, long term and sustainable procurement arrangements. • Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques.
• Knowledge of financial and legal implications in procurement process.
• Knowledge of category management • UNICEF strategic framework for partnerships and collaborative relationships • Gender equality and diversity awareness.
c) Technical Knowledge to be Acquired/Enhanced (for the Job) • UNICEF Supply Function goals, visions, positions, policies and strategies. (E.g., SUPDIRs, PROs, Executive Directives, ).
• Rules and regulations of supply and programme manuals and instructions. (E.g., Supply Field Manual, Programme, Policy and Procedures Manual). • Financial circulars and rules, regulations and manual. • Administrative and Human Resources Rules and Manuals. • Information and Communication Technology administration. • UNICEF emergency programme and operations policies, strategies, procedures and approaches. • Rights-based and Results-based management and programming approach in UNICEF. • Mid-Term Strategic Plan (MTSP); Country Programme Management Plan (CPMP). • International Code of Conduct.
• UN and UNICEF policies and approaches on supply issues involved in harmonization of operations in the common system. • UN and UNICEF security operations and guidelines. • Government regulations and laws in the locality (e.g., customs clearance, VAT and other taxation systems). • UNICEF policies, strategies promoting and supporting gender equality and diversity.
• Rules and regulations of supply and programme manuals and instructions. (E.g., Supply Field Manual, Programme, Policy and Procedures Manual). • Financial circulars and rules, regulations and manual. • Administrative and Human Resources Rules and Manuals. • Information and Communication Technology administration. • UNICEF emergency programme and operations policies, strategies, procedures and approaches. • Rights-based and Results-based management and programming approach in UNICEF. • Mid-Term Strategic Plan (MTSP); Country Programme Management Plan (CPMP). • International Code of Conduct.
• UN and UNICEF policies and approaches on supply issues involved in harmonization of operations in the common system. • UN and UNICEF security operations and guidelines. • Government regulations and laws in the locality (e.g., customs clearance, VAT and other taxation systems). • UNICEF policies, strategies promoting and supporting gender equality and diversity.
- Management, Organization and Schedule 4.1 Management Given the seniority and expertise of the Specialist, he/she will be working with a level of independence. Overall support to the ToR, guidance and oversight will be provided by Chief Health and Nutrition in UNICEF, as the primary supervisor. The Specialist will also work closely with the UNICEF Supply and Logistics Manager, for technical interactions and inputs.
4.2 Organization
The Specialist is expected to take initiative and exercise judgment in performing his/her assignments. The supervisor will provide guidance as required and will support the incumbent in undertaking the proposed areas of intervention.
- Expressions of interest
The candidates should submit applications by 20 January 2014 to e-mail hrmaputo@unicef.org including Personal History form (P11), updated CV and reference letters or Performance Evaluations. Please indicate “HR/2013/024” on your email's subject line.
To access a blank P11 form, please go to www.unicef.org/about/employ/files/P11.doc
The Child Health & Nutrition Section will short-list the most qualified available candidates based on the CV and employment history review and will conduct written assignments and competency based interviews with short listed candidates.
UNICEF is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly females are strongly encouraged to apply. Only shortlisted applicants will be acknowledged. UNICEF IS A SMOKE FREE ENVIRONMENT
How to apply:
The candidates should submit applications by 20 January 2014 to e-mail hrmaputo@unicef.org including Personal History form (P11), updated CV and reference letters or Performance Evaluations. Please indicate “HR/2013/024” on your email's subject line.
To access a blank P11 form, please go to www.unicef.org/about/employ/files/P11.doc
The Child Health & Nutrition Section will short-list the most qualified available candidates based on the CV and employment history review and will conduct written assignments and competency based interviews with short listed candidates.
