The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.
Job Summary
- Reviews financial documents for accuracy/completeness.
- Enters financial information into databases.
- Makes travel arrangements for staff.
- Orders and maintains office supplies and equipment.
- Sets up computer systems and individual user accounts.
- Organizes conference/meeting logistics.
Key Responsibilities
To provide administrative support to office staff.
- Supervises the operation of the following systems as carried out by appropriate administrative personnel:
- Vehicle pool, arrangement and scheduling of transportation, vehicle maintenance, hiring of drivers, and maintenance of vehicle log books. Coordinates with Security Officer to ensure that drivers are observing appropriate security measures and are trained in security protocols.
- Manages hotel reservations, arrangement of events, seminars and meetings.
- Inventory management, including maintenance of the required documentation and inventory list, ensuring it is up-to-date, conducting physical inventory checks, preparing required inventory reporting, and other functions relating to inventory control.
- Manages the procurement process, including ensuring that the procedures used to obtain quotes are conducted according to official Abt policies and procedures, that documentation is accurate and as required, that all reports required around procurement are supplied to the appropriate managers (such as the inventory report to the Finance Unit), and that all procurement is conducted in a timely and appropriate manner.
- Manages office supply and office equipment maintenance and IT support.
- Supervises drivers, in coordination with the Security Officer (if any).
- Manages utilities and office leasing functions.
Skills Prerequisites
- At least five years of relevant, practical experience conducting procurement and logistics functions.
- Bachelor’s degree or 5 years experience performing similar duties.
- Excellent English skills.
- Previous experience with international development projects is desirable.
Minimum Qualifications
3+ years of experience OR the equivalent combination of education and experience.
