Standards and Procededures Officer, Montreal, Canada

Closing date: Thursday, 15 January 2015

International Civil Aviation Organization

Vacancy Notice

POSITION INFORMATION

Post Title: Standards and Procedures Officer

Vacancy Notice: 2014/53/P 101209

Level: P-4

Posting Period: 15 December 2014 - 15 January 2015

Duty Station: Montréal

Date for entry on duty: After 15 January 2015

THE ORGANIZATIONAL SETTING

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. ANB provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) and Continuous Monitoring Approach (CMA) that monitors all States on a continuous basis.

The Safety and Air Navigation Oversight Audit Section (OAS) of the Office of Monitoring and Oversight (MO) of ANB is responsible for the implementation of the ICAO Universal Safety Oversight Audit Programme (USOAP), which is aimed at ensuring the effective implementation by ICAO Member States of safety-related SARPs and associated procedures using a continuous monitoring approach. The Section is responsible to identify safety deficiencies in Member States by conducting various USOAP activities such as safety oversight audits, ICAO Coordinated Validation Missions (ICVMs), off-site validation activities, assess associated safety risks, and develop assistance strategies. The Section is also responsible for reporting on audit findings and for determining the impact on aviation safety arising from the lack of effective implementation of the critical elements of a safety oversight system.

The incumbent will normally work independently in the coordination, preparation, conduct, reporting and analysis of audit missions and focus in the areas of Personnel Licensing and Aircraft operations. General guidance will be provided by the Chief, Safety and Air Navigation Oversight Audit Section (C/OAS). Coordination of the work program will be done through C/OAS and the Chief, Oversight Support Unit (C/OSU).

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl . Expected results)

Participates in USOAP CMA activities, achieving results such as:

• Plan, prepare for, and participate in, the conduct of safety oversight audit and validation missions, either as a team leader or team member, to determine States' capacity for safety oversight by verifying compliance with the Chicago Convention or national regulations, conformance with ICAO Standards and adherence to ICAO Recommended Practices and procedures and good aviation safety practices.
• Conduct analyses of USOAP CMA activities' findings and corrective action plans in the fields of flight operations and personnel licensing submitted by States to enable ICAO, States and international organizations to prioritize actions to resolve safety concerns.
• Represent ICAO in international and regional USOAP CMA activities: meetings, conferences, symposia and other related events.
• Provide training to team members and team leaders on the conduct of USOAP activities.

Function 2 (incl . Expected results)

Ensures timely development and preparation of reports for transmittal to Member States, achieving results such as:

• Review audit findings, reports, corrective action plans and any other information submitted by States in the field of flight operations and personnel licensing.
• Review updates on the progress submitted by States in reviewing safety-related deficiencies identified through the USOAP for posting on the public website of ICAO and USOAP restricted website.
• Perform quality control on audit and validation reports and related documentation to ensure consistency and adherence to the established report preparation standards and requirements.
• Prepare mission reports and follow up on actions thereof.

Function 3 (incl . Expected results)

Contribute to the USOAP CMA, achieving results such as:

• Manage and maintain the information contained in the Universal Safety Oversight Audit Programme (USOAP) online framework (OLF) primarily in the areas of flight operations and licensing matters.
• Ensure all questionnaires related to flight operations and licensing matters are maintained up to date to keep pace with the latest Annex amendments and associated guidance material.

Functi on 4 (i ncl . Expected resul ts)

Maintain liaison with and provide specialized advice to Member States, ANB Sections, ICAO Bureaus and ICAO Regional Offices and USOAP qualified experts, achieving results such as:

• Coordinate with State National Continuous Monitoring Coordinators (NCMCs), staff from ICAO Regional Offices, and staff from ANB Sections and other ICAO Bureaus on USOAP-related matters, specifically in the field of flight operations, personnel licensing and dangerous goods.
• Respond to queries related to USOAP from States, Secretariat and ICAO USOAP qualified auditors and subject matter experts, primarily in the area of flight operations, personnel licensing and dangerous goods.

Function 5 (incl . Expected results)

Support the implementation of USOAP CMA, achieving results such as:

• Contribute to the improvement of the Monitoring and Oversight Quality Management System by applying quality assurance techniques and participating in the conduct of internal audits, in accordance with ISO requirements.
• Participate in the preparation and conduct of safety oversight-related training courses, seminar/workshops in accordance with the Quality Management Systems Procedures (QMSPs).
• Assist in the preparation of reports and working papers for the Assembly, the Council and ANC.
• Maintain and update the Computer-based Training (CBT) as appropriate, in the area of flight operations, personnel licensing and dangerous goods.

Function 6 (incl . Expected results)

Performs other related duties, as assigned.

QUALI FICATIONS AND EXPERIENCE

Educati onal background A first level university degree in an aviation-related technical discipline, or in a related field, is required. A technical qualification in aviation such as a pilot license, air traffic control license, maintenance engineering license may be accepted in lieu of the university degree.

Professi onal experi ence and knowl edge

Essential

• Considerable experience (ten years or more) working in an aviation environment, such as an airline or similar aviation related organization in the flight operations domain.
• At least five years' experience in a Civil Aviation Authority, in an aviation safety role involving practical experience at a management level, including certification of air carriers and conduct of safety oversight audits or inspections.
• Must have, or have held, a Pilot Licence, preferably with experience as a pilot of air transport aircraft in international operations or equivalent experience related to flight operations certification and issuance of approvals.
• Sound knowledge of Aeronautical Information Services and Safety Management.

Desirable

• Specialized flight safety experience in any of the fields of the transport of dangerous goods by air, aircraft accident and incident investigations, engineering and maintenance, air traffic control, airport operations is desirable. Knowledge of and experience in safety management certification as an ISO auditor and experience in the implementation of quality management systems and/or safety management systems.
• Certification as a USOAP auditor.
• Knowledge of ICAO functions, organization and international activities in aircraft operations.

Language Skills

Essential

• Fluent reading, writing and speaking abilities in English are essential. Desirable
• A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish) is an asset.

Competencies

1. Communication: The ability to convey oral and written communication clearly and concisely; listening to understand, and asking questions to verify understanding.

2. Creativity: The willingness and ability to develop new ideas, improve existing processes, and thinking 'outside of the box'.

3. Judgment and Decision-making: The person is in a role where s/he is expected to identify key issues quickly, gather relevant information, consider positive and negative impacts, check assumptions against facts and make tough decisions when necessary.

4. Teamwork: The willingness and ability to work collaboratively with others.

5. Human Relations: The willingness and ability to respect and value diversity, treat others with equality and respect, and to understand the impact of one's own behaviour on others.

6. Technological awareness: The willingness and ability to keep abreast of available technology, understand the applications and limitations of technology, and actively seek to apply and learn about new technology.

CONDI TIONS OF EMPLOYMENT

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*) Single USD 67,611 USD 34,075 Dependency USD 72,605 USD 36,592 (*) Post Adjustment is subject to change.

HOW TO APPLY

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.