1.
POST:
Job
Title: Supply
Officer
Grade: P2+ 1 grade
exceptionally for Mogadishu posting
Section: Integrated Support
Services (ISS)
Reports to: Chief Integrated
Support Services (CISS)
Duty Station: Mogadishu, Somalia
2.
JOB PURPOSE:
Within
delegated authority the Officer is responsible for the effective and efficient
management of supplies, equipment, material, property and related services
within AMISOM, including receiving and inspecting supplies upon arrival within
the mission. Develops, manages and implements supply program priorities and
implements corrective action with respect to issues/problems.
3.
MAIN DUTIES AND RESPONSIBILITIES:
·
Responsible for staff management and work,
work planning, performance and budget of the unit.
·
Manages
the AMISOM Mogadishu Logistics Base (MLB).
·
Liaises and co-ordinates Logistical Base
operations in partnership with UNSOA and Liaises with the supply sections of
UNSOA based within MLB.
·
Plans
and manages the coordination of supply support operations.
·
Reviews and monitors technical contracts for
the provision of supply support services.
·
As appropriate, liaises with UNSOA, relevant
mission administration, external contractors, and others to ensure the
effective provision of supplies and equipment, including the following:
·
Forecast and analyze integrated mission
supply needs, determine priorities, and plans and prepares supply support
plans.
·
Monitor
the coordination and implementation of supply support plans
·
Receive, inspect and monitor supplies
received by the mission to ensure compliance with planning and supply orders.
·
Work
together to addresses issues.
·
Manages allocation and control of all
equipment and stores received, stored and distributed by the mission.
·
Initiates actions leading to procurement,
maintenance and disposal of items as appropriate.
·
Provide guidance and training to AMISOM
personnel regarding supply policies and procedures.
·
Conducts and monitors the mission’s supply
management practices, makes recommendations for action/change, and implements
improved supply management processes and systems affecting the mission.
·
Works with the AU, mission leadership and
others to develop and implement supply management policies and guidelines as
necessary.
·
Maintains accurate and complete supply
records and provides statistical and other reports as appropriate.
·
Performs
other functions as required.
4. QUALIFICATIONS:
A University Degree in Supply, Procurement, Business
Administration, Management, Logistics, or related field. A higher qualification
will be and added advantage.
5. EXPERIENCE:
Minimum of 5 years relevant experience in supply
services, procurement, administration, logistics, project management or related
area.
6. SKILLS
AND COMPETENCIES REQUIRED:
·
Demonstrated
staff and budget management experience.
·
Strong working knowledge and experience in
developing and managing supply plans, supply operations, contract management,
and related policies and procedures.
·
Ability to provide technical and procedural
advice on a broad range of supply and logistics-related issues.
·
Ability to establish priorities and work
within urgent and competing demands to meet deadlines.
·
Ability
to analyze, interpret, and synthesize information.
·
Proven interpersonal skills and the ability
to work collaboratively and establish harmonious working relationships within
the unit, partners, and other sections within the mission and within a
multi-cultural and multi-disciplinary setting.
·
Demonstrated
ability to resolve issues/problems effectively and constructively.
·
Ability
to communicate effectively both verbally and in writing.
·
Working knowledge of Word, Excel, PowerPoint
and Inventory Management Systems.
·
Prepared to work in a hardship, highly
pressurised and sometimes hazardous environment
7.
LANGUAGE REQUIREMENT:
Proficiency
in one of the African Union working languages. Knowledge of one or several
other working languages would be an added advantage.
8.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and
qualified women are strongly encouraged to apply.
The appointment shall be for an initial
period of one (1) year, the first three (3) months of which shall be on
probation. It shall be renewable subject to performance and availability of
funds.
10. REMUNERATION: The
salary attached to the position is an annual lump-sum of US$ 102,871.50 inclusive
of all allowances for internationally recruited staff, and
US$ 91,267.91 inclusive of all
allowances for locally recruited staff
Applications must be made through the
AUC E-recruitment Website
Directorate of Administration and
Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)
