Vacancy code VA/2013/B0012/4327 Position title Intern, Procurement systems and analytics Department/office Sustainable Procurement
Duty station : Copenhagen, Denmark
Contract type: Other
Contract level : Other
Duration: 6 months
Application period: 28-Nov-2013 to 18-Dec-2013 Print
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity. Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations. We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80countries. UNOPS is committed to achieving a truly diverse workforce.
Background Information - Job-specific
The overall aim of the Sustainable Procurement Practice Group is to ensure sustainability in allactivities, including in partnerships, provide speedy and quality advice andservices by leveraging on existing global knowledge, building and sharing knowledge further, and by increasing revenue through focus on commodities, economies of scale, and taking advantage of automation solutions to reach out to partners.
UNOPS Procurement Operations Unit has the responsibility to lead the strategic approach for all procurement and supply chain activities to ensure the goal of sustainability and to achieve process simplification and best value, leveraging volumes and shaping markets through proper planning, the establishment of commodity teams, a focus on results across the global organization. Further, the Procurement Operations Unit has the responsibility to support business development with special attention to optimizing business support through electronic catalogues and will ensure the procurement function across UNOPS is conducted with a transparent, consistent and efficient process from end to end underpinning it with the systems, analytics, agreements and expertise to facilitate best in class provision of services both within and outside the organization. Collaboration and outreach across UNOPS delivery practices and operational centres will be critical to success.
The purpose of UNOPS Procurement Systems and Analytics Team is to enable best practice procurement processes through the design, implementation and management of procurement related solutions, systems and tools. The team is also tasked with providing accurate and comprehensive collection, measurement and monitoring of all relevant procurement supply chain and contracts data for use within UNOPS operations for planning and strategy, for its partners and for the UN Annual Statistical Report. The analytics team will support the procurement functions through research and data collection as necessary. The team will also have responsibility for deploying its knowledge and capabilities to serve our client community.
UNOPS is looking for an intern to support the Procurement Systems and Analytics team in the areas of analysis, communication and stakeholder management. The intern will report to the Team Manager, Procurement Systems and Analytics. The intern will work in close collaboration with various stakeholders of the Sustainable Procurement Practice Group and other business units of UNOPS.
The intern will be assigned a peer at UNOPS who will be responsible for the successful induction of the intern at UNOPS. The SPPG team rotation policy applies, i.e. the intern may have the possibility to take stages in different teams at SPPG, depending on his or her skillset and the duration of the internship. Functional ResponsibilitiesUNOPS is looking for an intern to assume duties related to the cooperate e-Procurement work programme (e-Procurement project) and also the Procurment Analytics work programme: Support the UNOPS Procurement Operations Unit, and in particular, the Procurement Systems and Analytics team with regard to analysis, communication and stakeholder management aimed at engaging relevant stakeholders inside and outside UNOPS in actively participating in the ongoing work programmes. The intern shall also support the unit and team with administrative support activities.
- Participate in the e-Procurement workstreamto facilitate implementation and roll-out of an e-Procurement system
- Participate in the procurement analytics workstream to identify areas needing statistical data etc. for procurement decision support
- Design and facilitate key stakeholder communications, including:
- Newsletters and other stakeholder messaging
- Providing content to SPPG intrenet
- producing webcasts
- Continueously improve and actively roll out the programmes communications plan
- Assess stakeholder interest and requirements
- Collect and prioritize findings; translate stakeholder expectations into performance targets etc.
- Ascertain stakeholder buy-in as well as provide adequate project reports to senior management
- Develop information materials etc. to ensure stakeholder acceptance and satisfaction
- Involved in related activities for the UNOPS Procurement Operations Unit
- Support the unit with administrative dutie Perform other related duties as required.Specific deliverables will be agreed upon based on the qualifications and skills of selected candidate together with the Team Manager, Procurement Systems and Analytics.
Competencies
Offers new and / or different feasible solutions to problems / client needs; Consistently delivers on current assignments in order to take up new ones; Checks accuracy of output produced so that it is as per established quality standards; Sets daily, weekly, and monthly, goals and monitors progress; Ensures timely and consistent follow up on projects; Is aware about self-development and identifies ways to enhance competencies; Consistently delivers accurate, clear and concise messages in written or oral form; Always works with others to accomplish goals / tasks; Seeks fast and specific feedback from superiors; Responds positively to critical feedback and differing points of view; Is able to relate to people from diverse backgrounds and cultures and work in an international environment.
Education/Experience/Language requirements
Education: Completion of secondary school or equivalent is required. To be eligible for an internship with UNOPS the candidate must be studying towards a university degree, preferably in Business Administration, Economics, Communication or related field
Experience: No prior work experience is required, but work experience in design and execution of stakeholder communication and procurement and supply chain processes, preferably in public sector procurement, will be considered an asset Experience in preparing reports and presentations etc. to senior management, will be considered an asset;
Language: Fluency in English is required
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- Interns are required to pay any reolocation costs them selves
- Interns might be elilgible for an internship stipend of aprox. 750 USD provided they do not receive other funding
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks
