1. GRANTS ACCOUNTANT –BLANTYRE CAMPUS (re-advertisement)
Nature of the Job
This is a post award accounting job for specific grants. The job entails management of the day-to-day financial transactions of the grants and involves transaction processing, accounting, expenditure monitoring and control, financial reporting and coordination of audits.
DUTIES:
1. Responsible for processing of payments that are due under each grant, ensuring that all source documents are checked and matched with the payment voucher before any payment is approved.
2. Responsible for data capturing of transactions into SAGE ACCPAC ERP.
3. Preparation of draft monthly management accounts for decision making taking into account the following:
a. Analysis of grant expenditure against budget to see any variances that need to be reported to Grants Officers and Principal Investigators.
b. Monitoring budget line variances and ensure that these are within allowed limits.
4. Retirement of cash imprests and other advances for grants activities. Ensuring that all unretired imprests are deducted from concerned staff.
5. Reconciliation of all banks, receivables and payables accounts and reporting all unusual transactions.
6. Maintaining of a fixed asset register for each grant.
7. Preparation of draft financial reports for review by Finance Officer before sending to donors or before audits.
8. Liaising with the Payroll Accountants to ensure that correct salaries are remitted into the central salaries account and payments are done and accounted for accordingly.
9. Preparation of schedules for income tax and withholding tax and ensure timely payment to Malawi Revenue Authority.
10. Preparing schedules for receivables and payables ensuring timely collection and payment.
11. Checking daily bank balances as part of treasury management to ensure that accounts are not overdrawn unnecessarily and advising the Finance Officer and Principal Investigators when funds should be transferred from the FCDA accounts to respective Local accounts.
12. Acting as Desk Officer (first point of contact) with all Grants Officers/ Project Administrators for all financial issues.
Qualification and Experience
• Minimum of a Diploma in Accounting (a Bachelor’s degree in Accounting obtained from a recognized institution will be an added advantage).
• Knowledge in SAGE ACCPAC ERP Accounting package.
• At least three years experience in a busy Office.
Applications with full curriculum vitae plus three names of traceable referees must be sent to:
The Registrar
College of Medicine
P/Bag 360
Chichiri
Blantyre 3
Email : hr@medcol.mw
Not later than Friday 21st February, 2014. Only Shortlisted Candidates will be acknowledged.
