Project Manager

 PROJECT MANAGER (PNEUMO)

The Manhiça Health Research Center (CISM) in Mozambique is seeking for a Project Manager (PM). The PM will provide project team supervision and coordinate research activities including other task delegation. Will be responsible for overseeing project execution and achievement of project objectives in accordance with project timelines and agreed quality standards. The PM will serve as the primary liaison between research team and Principal Investigator and external collaborators.

I. Specific Responsibilities

1. Project initiation

· With principal investigator, will analyze the project’s need or requirements;

· Reviewing the current operations and resources;

· Analyzing stakeholder and facilitating their approach;

· Exploring new funding/collaboration opportunities;

· Collaborating with advocacy and communication departments.

2. Project planning

· Developing or supporting development of project description and budget;

· Developing or supporting development of project governance structures;

· Developing or supporting development of contractual agreements;

· Developing or supporting development of a project team;

· Ensuring the milestones and timelines are defined and approved;

· Processing necessary approvals by the applicable internal and/or external committees (e.g.Ethics Committees, Scientific Boards, etc);

· Ensuring the timely and formal project application with full and accurate information as determined by the call’s requirements.

3. Project execution & monitoring

· Ensuring that project activities are implemented according to project objectives, timelines and resources;

· Monitoring the project progress and ensure timely decision making;

· Monitoring the adherence to the applicable SOPs and guidelines, legal frameworks, written procedures and agreements with the funders/sponsor;

· Ensuring a proper filing (hard copies or electronic documentation) of all project related documents.

a. Team and line management

· Organizing team meetings and training, if applicable;

· Recruitment, training and support of project staff (as applicable);

· Delegating specific tasks and responsibilities to the project staff;

· Liaising with external subcontracted services (if applicable), develop relevant agreements/contracts for the services to be provided, as well as ensuring management of these contractors according to the project requirements;

· Carrying out a performance evaluation of project team members, if applicable, and sharing the results with the Principal Investigator as well as the Human Resources department.

b. Communications, partnerships and reporting

· Reporting on project to funding bodies and the Principal Investigator;

· Ensuring timely reporting and appropriate dissemination internally and to stakeholders and project partners;

· Serving as focal point for internal and external communication, maintaining contacts with funders, stakeholders, providers, etc;

· Organizing and documenting regular project meetings (teleconferences and face-to-face),including developing agenda, minutes and action items;

· Coordinating with advocacy department and ensure advocacy at technical level

· Coordinating with communication department and ensure communication and dissemination at technical level;

· Participating in publications and oral presentations;

· Driving internal synergies with other projects within the institution.

c. Budget accountability and invoicing

· Overseeing budget management and procurement;

· Overseeing /assessing the Principal Investigator on spending such that resources are available for project activities;

· Identifying critical issues and budget needs;

· Assuring appropriate and timely allocation of resources necessary to achieve objectives;

· Developing or supporting development of financial reports, with special attention on financial justification of activities done;

4. Project closing & evaluation

· Promoting the timely finalization of all activities across all of the process groups to formally close the project or a project phase;

· Closing each contract applicable to the project or project phase;

· Ensuring the financial closing of the project budget and account, if applicable;

· Enabling the formal acceptance of the project by presenting timely and accurate final reports and agreed deliverables;

· Ensuring the administrative closing by archiving of the files;

· Documenting lessons learned and assessing the staff performance;

· Collaborating with the dissemination of results and outcomes.

II. Profile

1. Qualifications/Education

· University degree (equal to 4 years of college) or equivalent;

· Proved experience in project management in areas of biomedical research or health;

· Excellent command of English is required. Portuguese skills will be advantage;

· Excellent computer skills: MS Word, Excel, PowerPoint, e-mail management software, Web content management tools.

2. Experience and Skills

· Experience in project and team management and in the biomedical research or health related;

· Experience in international working context is required;

· Strong organizational skills for multi-tasking daily work, used to work in a goal-oriented

· approach, and strong attention to detail;

· Team player with the ability to work independently without supervision;

· Critical thinking and problem solving skills, able to anticipate and to redefine strategies if necessary;

· Good people management skills and strong communicator with the ability to set clear performance oriented objectives;

· Ability to lead and to encourage a team;

· Strong interpersonal skills;

· Objective and diplomatic approach towards internal and external collaborators, with the ability to negotiate and set fair agreements;

· Ability to adapt to changing situations focusing on the needs, goals and priorities of the project and the organization;

· Willingness to travel occasionally at international level;

· Ability to work in a dynamic and multi-cultural environment.

How to apply:

Note: This is position is open only for Mozambicans;

Please send an application letter and CV by email with a subject title “Project Manager” to rrhh@manhica.net;

Please do not attach any certificates when submitting on line. Only short listed applicants will be contacted.