Human Resources Officer, Learning and Development

Vacancy Number: HRO/L&D/10/13
Department: Human Resources
Duration: Two years contract

ILRI seeks to recruit a Human Resources Officer, Learning and Development to contribute significantly to the implementation of key talent development solutions in ILRI to match growing programmatic needs in line with the new ILRI strategy.

The International Livestock Research Institute (ILRI) works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI has two main campuses in East Africa and other hubs in East, West and southern Africa and South, Southeast and East Asia. www.ilri.org.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centers that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. http://www.cgiar.org/

Responsibilities

•  Induction
  • Manage induction programmes for new International staff in Nairobi and regional offices, including, facilitating group induction sessions, designing and updating induction materials/ manuals as appropriate, streamlining induction processes, conducting induction evaluations and preparing reports as appropriate
  • Continuously update & benchmark the ILRI induction guidelines to ensure its keeping with the best practices
  • Act as the focal point for all induction related issues for internationally recruited staff
• Learning & Development
  • Analyse and discuss appropriate learning interventions with staff and supervisors based on the collated Performance Development Plans and prepare an appropriate training plan as required
  • Identify and select external training and accreditation bodies, agencies and providers as necessary to deliver required training to appropriate standards
  • Liaise with training providers in the design of training courses and programmes necessary to meet training needs, or support this activity via other internal and/or external provider(s)
  • Contribute to the planning of the Learning & Development budget and monitor expenditures and recharges as appropriate
  • Prepare L&D newsletters and maintain awareness of staff on L&D events, programmes, processes and procedures
  •  Implement the ILRI staff development fund through the systems established for it
  • Prepare quarterly Learning and Development evaluation and management reports based on agreed L&D metrics
  • Implement ILRI management development programme initiatives including effectively tracking the coaching programmes, preparing feedback evaluation reports, tracking agreed action plans, and implementing the monitoring and evaluation metrics set out for these initiatives
  • Implement the eLearning platform including assigning courses, tracking the usage and preparing reports, manage the ELearning helpdesk as appropriate
  • Collate and analyse staff career development plans including organising appropriate career development sessions and support for staff
  • Design & communicate the ILRI Learning and Development directory as per the needs
  • Facilitate staff training sessions as required
• Performance Management
  • Effectively implement the performance management system through conducting regular audits of submissions, training of new and existing staff, sending out email notifications to staff and supervisors, preparing reports etc
  • Implement the online Performance management system including managing and updating staff information, assigning new users to the system, tracking the submission rate, preparing reports etc
  • Follow up with supervisors on probation Key Result Areas and reviews to facilitate issuance of confirmation letters
  • Conduct quality checks on Key Result Areas and appraisals submitted and liaise with supervisors as appropriate
  • Provide support in the implementation of on-going HR projects as needed
  • Deputize for the Learning & Development Specialist where appropriate.

 Requirements

• Bachelor’s Degree in Human Resources, Organisational Development or Business management
• At least 5 years’ HR Generalist experience in a busy HR office
• Relevant postgraduate qualification in Learning & Development is desired
• Experience in implementing Learning Management systems and/or HR information systems is required
• Knowledge of adult training facilitation techniques and methodology is desired
• Previous experience in preparing HR reports and supporting implementation of multiple projects is desired.
• Ability to coordinate in-house and external training programmes
• Ability to work on own initiative and demonstrate the ability to organise own workload and set priorities
• Ability to communicate effectively with colleagues, service users, staff at all levels
• Commitment to high quality service and continuous improvement
• Flexibility in demanding situations
• Ability to prioritize competing demands
• Good communication and networking skills
• Ability to work within a team or independently
• Ability to work in a systematic and organized manner, with high level of accuracy and attention to detail
• Ability to gather and analyse critical information for reporting and designing systems
• Computing skills, including knowledge of word-processing, spreadsheets database management, MS- PowerPoint, Publisher etc.

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus.  The position is on a 2 year contract with the possibility of renewal, contingent upon individual performance and continued funding.

Job level and salary

This position is in job Grade 2D/ 3A depending on the candidate’s qualifications. This is exclusive of other benefits provided by ILRI.

How to Apply

Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience. Applications should be submitted online to the Human Resources by clicking on the APPLY NOW tab on  http://ilri.simplicant.com  before 8thNovember, 2013.  Only online applications will be considered, and only short listed candidates will be contacted. The position title and reference number HRO/L&D/10/13 should be clearly marked on the cover letter. To find more about ILRI, visit our Website at http://www.ilri.org/

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

ILRI is an equal opportunity employer.