Customs and Airlines Publications Assistant

Vacancy Announcement No: UPU/13/G6/FT-C/25 Title: Customs and Airlines Publications Assistant Grade: G6 Type of contract Fixed-Term (Core) Appointment Duration:  three years	Publication Date: 23 October 2013 Application Deadline: 4 December 2013 (41 day(s) until closing deadline) Currently accepting applications   Organizational Unit: Operations and Technology Directorate (DOT) Customs and Airlines Programme Duty Station:  Bern Switzerland Scheduled date for taking up appointment:  as soon as possible
Organizational Context: The Universal Postal Union (UPU), with its headquarters in the Swiss capital Berne, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services. The main role of this position are to: - Maintain and publish UPU publications and information relating to customs and airlines. - Assist in carrying out other programme-related administrative tasks.
Main duties: 1. For technical data, information and publications issued by the programme (see list of publications below): - Ensures that publications are kept up to date. - Prepares and processes questionnaires and all incoming and outgoing correspondence relating to the maintenance of the information database and publications mentioned below. - Extracts and checks useful information. - Controls and ensures the coherence of data (figures, rules, lists of products, countries, etc.) to be found in the publications. - Ensures that the publications are available on the UPU website and on CD-ROM. - Provides assistance to the programme manager to modernize the publications (development of new tools, systems, electronic publications). List of publications: - WCO-UPU Postal Customs Guide - Postal Export Guide - Customs Matters Guide - Postal Export Guide - Electronic List of Prohibited and Restricted Articles - Postal Transport Guide - General List of Airmail Services (List CN 68) - List of Airmail Distances 2. Calculates and publishes the yearly basic airmail conveyance rates and yearly internal air conveyance dues. 3. Provides administrative support for the Customs and Airlines Programme. - Handles general administrative functions such as performing standard translations and/or liaising with the translation services. Drafts, formats, prints and sends other Programme-related correspondence, publications and documents and liaises with other International Bureau services for this purpose. - Assists in the drafting of meeting documents (Postal Operations Council and working groups attached to the Programme).
QUALIFICATION AND SKILLS REQUIRED
Education: Achieved secondary school studies.
Experience: At least six years' experience and knowledge in the field concerned (postal regulations/publications).
Technical knowledge:  - Excellent knowledge of Microsoft Office tools such as Word, Excel, Outlook and PowerPoint. - Writing skills for standard correspondence. - Practical knowledge of the postal field and of UPU bodies would be an advantage. - Knowledge of International Bureau standards for documents and correspondence would be an asset.
Skills and abilities / competencies: - Organizational skills and the ability to work independently under pressure and within strict deadlines. - Ability to work productively and harmoniously with people of different backgrounds. - Ability to show initiative and to take responsibility for producing results. - General IT literacy and the ability to work in a modern IT environment, with a willingness to learn to use new electronic information tools.
Language skills: Proficiency in English or French and the ability to communicate in the other language. Knowledge of other languages, particularly those used in the United Nations system, would be an asset.
Annual salary: (Net of tax) 82248 CHF
The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
Please note that all candidates must complete an on-line application form. All applications must be received by the closing date as stated in the vacancy announcement. All applicants employed by postal entities and applying for a vacant position in the Professional (P) or Senior (D) category must be recommended and submitted through the competent postal authority. Applications not satisfying this criterion may not be considered. Only candidates under serious consideration will be contacted.
Applications from women and member states are particularly encouraged. The UPU promotes diversity and work-life balance.
For further instructions regarding the online application process, please visit the UPU internet page at:http://www.upu.int/en/resources/vacancies