Background Info - UNOPS
'UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.' Ban Ki-moon, United Nations Secretary-General.
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world's most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs around 3,500 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
Background Info - Job-specific
Under the guidance and direct supervision of the HR Director, Deputy HR Director, Head of Support Services or Operations Manager, HR Advisor/Specialist, the Human Resources Analyst ensures effective delivery of HR services in the Regional Office or Operations/Project Centre, ensuring high quality, accuracy and consistency of work. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and contributes to the maintenance of high personnel morale.
The HR Analyst may supervise and lead personnel of the HR Unit. He/she works in close collaboration with the Programme, Operations and project teams in the Regional Office or Operations/Project Centre and UNOPS HQ personnel ensuring successful performance in HR management.
The HR Analyst is expected to apply theoreticalconceptual models, make rudimentary analysis of project parameters in support of greater programme development activities. Team environment provides rich learning opportunities and facilitates rapid professional development. The duties performed as well as external contacts are rather limited. The incumbent grows professionally to be able to embrace responsibilities at higher levels.
The functions/duties/key results of this job description are generic and may notalways be applicable, nor comprehensive, for all jobs under this job title.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Functional Responsibilities
Summary of Key Functions
- Implementation of HR strategies and policies
- Effective HR management
- Personnel performance management and career development
- Facilitation of knowledge building and knowledge sharing
Provides support to the implementation of HR strategies andpolicies focusing on achievement of the following results:
- Full compliance of HR activities with UN rules and regulations,UNOPS policies, procedures and strategies; effective implementation of theinternal control, proper design and functioning of the HR management system.
- Regional Office or Operations/Project Centre HR business processesmapping and elaboration/establishment of internal Standard Operating Procedures(SOPs) in HR management, control of the workflows in the HR Unit.
- Analysis and elaboration of proposals on the strategic approach torecruitment in the Regional Office or Operations/Project Centre, proper use ofcontractual modalities, forecast of the staffing needs, performance evaluationand career development management.
Provides support to effective human resources management focusing on achievementof the following results:
- Management of actions related to the unit's human resource activities, e.g., recruitment (including annual recruitment plans), job descriptions, job classification, vacancy announcement, screening ofcandidates, organization of interview panels, placement, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application ofUNOPS rules and procedures.
- Oversight of recruitment of UNOPS project personnel.
- Information and advice to UNOPS personnel on the conditions of service,duties and responsibilities, and privileges and entitlements under the UN Staff Rules and Regulations.
- Support to management of entitlements and position funding delegated to the HR Unit.
- Development and management of rosters.
- Information and supports planning of Regional Office orOperations/Project Centre staffing needs for inclusion in the staffing table.
- Liaison with UNDP and other UN agencies as and when appropriate to ensure consistency with other UN–wide regulations and rules.
- Preparation and/or review of human resources submission requests to HQCPC, in accordance with relevant Procurement/HR guidelines.
- Assistance in the planning and development of the HR components of the office's annual report
- Provides support to proper performance management and career development focusing on achievement of the following results:
- Support to the implementation of the protocol for performance appraisal process, facilitation of the process.
- Support to effective learning management including establishment of the office Learning plan and individual learning plans in collaboration with the Senior Management.
- Provision of effective counselling to personnel on career advancement, development needs, learning possibilities.
- Implementation of strategic staffing policies in line with career development
Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
- Organization of training for the operations/ projects personnel on HR-related topics.
- Sound contributions to knowledge networks and communities of practice.
- Synthesis of lessons learnt and best practices in human resources
Required Competencies
UNOPS Core Values/Competencies
- Integrity
- Professionalism
- Respect for diversity
- Creativity and innovation
- Commitment to continuous Learning
- Accountability
- Planning and organization skills
- Results orientation
- Strong oral and written communications skills:
- Teamwork skills
- Client orientation
- Technological awareness
Functional Competencies
- Knowledge Management and Learning
- Shares knowledge and experience and contributes topractice areas
- Develops deep understanding in HR Management
- Promotes learningenvironment in the office
- Actively works towards continuing personal learning and development in one or more practice areas,acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting
- Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams,maintain high personnel morale
- Strong IT skills
- Ability to lead implementation of new systems (business side), and affect personnel behavioral/attitudinal change
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Leads teams effectively and shows conflict resolution skills
- Consistently approaches work with energy and a positive, constructive attitude
- Builds strong relationships with clients and external actors
- Remains calm, in control even under pressure
- Demonstrates openness to change and ability to manage complexities
Education
- Master's Degree or equivalent in HR, Business Administration, Public Administration or related field. Applicants with a Bachelor's Degree with additional two years of relevant working experience may also be considered.
Experience
- Minimum 2 years of experience is required at the national or international level in providing HR advisory services and/or managing personnel and operational systems.
- Minimum 2 years of experience is required in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.
Additional Considerations
UNOPS reserves the right to appoint a candidate at a level below the advertised level of the job.
Qualified female candidates are strongly encouraged to apply
Based on organizational needs at the time of recruitment, applicants accepted into this UNOPS roster pool may be considered for job at the advertised job level or its equivalent. The successful candidate(s) may be offered a contract governed by the United Nations Staff Regulations and Rules or UNOPS individual contractor agreement.
