Associate I/II

DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter in some 60 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Description

Job Title/Grade:   Associate I/II, Global (5/6) Department:          Delivery Function of the Position: The Associate I/II provides direct administrative and operational support to a portfolio of projects within the Project Delivery Team. Areas of responsibility include coordination of contractual, financial, and general project support tasks as summarized below. The Associate I/II reports directly to the Project Manager. Roles and Responsibilities: Project Coordination Acts as a liaison to the field for day-to-day problem solving and support.  Independently trouble-shoots common problems and escalates more complex issues to the Manager and follows up until resolved. Coordinates and/or performs the administrative activities of the project including start-up, recruitment, mobilizing and demobilizing staff, maintaining project files, requesting purchases for goods and services,  ensuring submission of project deliverables and close-down. The Project Associate may be supported by an Assistant, who performs administrative tasks for several projects (including mobilization, demobilization, AP adjustments, vendor invoice review, Procure to Pay requisitions, and iExpense auditing). The Project Associate may assign specific tasks to the Assistant, provide guidance, and review and approve his/her work as it relates to the project. Coordinates and manages the logistics for and participates in Quarterly Project Reviews (QPRs). Contract Management Initiates requests for approvals, coordinates submissions for contract and subcontract modifications and coordinates all other requests for contract office support. Drafts routine contractual documents using approved templates. Identifies and synthesizes potential issues and present possible solutions to Contracts Administrator and project team. May be supported by an Assistant who sets up ICA and non-service requisitions for their review. Serves as key liaison with Contracts. Monitors subcontractor budgets and liaises with subcontractors regarding administrative or operational issues as appropriate. Financial Management Responsible for ensuring processing and review of project financial transactions and monthly project invoices.  May be supported by an Assistant who processes invoices and audits iExpense Reports. Creates and/or maintains project budget tool and coordinates data entry from field and home office into project contract budget in advance of modifications. During realignments, identifies and trouble-shoots issues. Other Provides support as needed and collaborates with colleagues by providing short-term coverage for traveling Associates. Supports new business opportunities by contributing to proposal efforts – writing, coordination, research, etc. This would represent on average 10% of Associate’s time depending on portfolio. Assist the Project Manager with technical tasks as appropriate (SOW drafts, editing reports, etc.). Any other tasks as requested by management. Minimum Qualifications Grade 6: Minimum of 3 years of relevant administrative experience and a bachelor’s degree or 1 year of experience and a master’s degree. Grade 5:  Minimum of 2 years of relevant administrative experience and a bachelor’s degree; or a master’s degree. Additional Minimum Qualifications Demonstrated administrative skills and attention to detail Excellent oral and written communication skills Must be eligible to work in the United States Must be able to travel on assignments for DAI projects (minimum one assignment per year) Advanced proficiency in Spanish, both written and verbal. Preferred Qualifications 1 year relevant administrative experience preferred with a Master’s Degree Experience in international development preferred; some field experience desirable Business development and/or recruitment experience a plus Additional desired competencies/skills: problem solving, ability to work independently, analytical skills, organizational skills, and effective interpersonal skills Supervisory Requirements:  None Reports to:  PDT Project Manager FLSA Status:  5: Non-Exempt, 6:Exempt

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