Executive Assistant

Job Number	1972292
Business	GE Global Growth Organization
Business Segment	Global Growth Organization - Africa
About Us	GE (NYSE: GE) works on things that matter. The best people and the best technologies taking on the toughest challenges. Finding solutions in energy, health and home, transportation and finance. Building, powering, moving and curing the world. Not just imagining. Doing. GE works. For more information, visit the company's website at www.ge.com
Posted Position Title	Executive Assistant
Career Level	Experienced
Function	Human Resources
Function Segment	Administration and Support
Location(s) Where Opening Is Available	Mozambique
City	Maputo
Postal Code	1100
Relocation Expenses	No
Role Summary/Purpose	The Executive Assistant is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning. In this role you will support the GE Mozambique Commercial/business entities, overall coordination of projects & acting as a communication liaison amongst various stakeholders
Essential Responsibilities	• Preparing and producing supporting materials and documents for presentations and meetings (internal and external), including creating and designing the content. • Assisting with all Regional Hospitality/Event Management that involves the executive staff. • Managing expenses reports • Maintaining the appropriate filing system and providing support with other general office administration as assigned • Proactively coordinates projects, and serves as liaison between customers and the project management organization (Engineering, Finance, Administration, Sourcing, etc.) • Maintains solid customer relationships by handling their questions and concerns with speed and professionalism. • Processing of invoices by determining the net amounts to be paid to vendors – this involves liaison with the tax team to confirm applicable taxes and also cross checking contracts with vendors to confirm tax-related clauses. • Managing relationships with vendors by ensuring invoices are processed accurately & timely and any discrepancies in the vendor statements are sorted. • Organize quarterly board/stakeholder meetings and follow up on action items. • Scheduling weekly operational calls with the various stakeholders. • Processing bank payments – negotiation of exchange rates with Bank Treasury, preparing transaction documentation, obtaining approvals from the various Directors & physical visits to the Bank to process the payments. • Review Task Commitment Sheets and Purchase Orders & facilitate approvals from stakeholders after confirming accuracy & completeness of the expense amounts. • Work closely with the budget preparer to ensure that the amounts included are correct and that all expenses incurred/planned for have been properly recorded in the budget tracker.
Qualifications/Requirements	• University graduate with a Bachelor's degree • Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality • Exceedingly well organized and coordinated person with a global mind-set • Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards • Proficient in both spoken and written English • Experience working in a corporate environment supporting executive level clients • Ability to make independent decisions with minimal oversight, a self-starter and an ability to think ahead and plan for all scenarios • Highly motivated, confident and flexible attitude with a sense of ownership • Ability to work well in a pressured environment under tight deadlines • Ability to work with a team of administrative staff to provide a professional and seamless service to the region as a whole • Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint • Excellent administrative, interpersonal and organization skills • Experience of interfacing with senior executives and high profile clients. • Excellent communication skills and proven ability to effectively work with all levels • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Ability to consistently produce high quality work with an eye for detail and accuracy • Ability to work flexible working hours • Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment • Solid understanding of online technologies, goals and processes, as well as customer relationship management
Desired Characteristics	• High motivation, • Strong interpersonal • Excellent written and verbal communication skills • Effectively communicate across all organizational levels, departments, and functions • Strong interpersonal and presentation skills • Ability to communicate clearly to all levels of the organization • Strong attention to detail

Executive Assistant