Project Finance and Administration Manager
Project Finance and Administration Manager (Full time),
Supervising: Driver/Messenger, Reporting to: Project Manager (day-to-day), NAO (monthly) and National Steering Committee (NSC) Quarterly, Staff required: 1 (fulltime external), Lilongwe, Malawi
The Project will be implemented by using EDF Grant procedures as contained in the Grant contract of the project (Special Conditions, General Conditions and Contract award procedures), The National Authorising Office and the EU Delegation will provide support to ensure that the EDF procurement procedures are followed
The Project Finance and Administration Manager will be in charge of preparation and maintenance of COMESA RISM project accounts, S/he will responsible for the finical management, accounting, disbursement and administration of accounts in line with the EDF rules and procedures, He will also be responsible for all administrative matters in liaison with the Project Technical Manager and M&E Officer upholding best financial management practices
Prepare and maintain Project accounts in accordance with EDF procedures and rules, Prepare monthly, quarterly accounting and financial reports and advise the Project Manager for reporting and appropriate action, Prepare quarterly financial reports for the Treasury (National Authorising Officer) for timely replenishment of funds, Prepare payroll for project staff according to labour requirements, Monitor costs and based on regular update, forecast project completion costs, Prepare regular budgets for each activity and appropriately liquidate at the end of each activity, Ensure timely preparation of audit accounts, Assist in procurement of materials for the Programme according to established procedures of disbursement and work with other officers to ensure separation of duties and control, Ensure that there is proper disbursement of funds to facilitate the availability of financial resources, Support the project coordination team with any other administrative functions in the project activity execution, Prepare system for quarterly expenditure verifications and Undertake any other duty that may be assigned by the Project Manager
Bachelors Degree in Accountancy and professional qualification in ACCA or CIMA or its equivalent from a reputable institution, At least 2to 3 yrs of progressive work experience, At least 5 yrs progressive experience in accounting or finance related work, Excellent interpersonal skills, administrative experience and experience in working with Development Partners at National level, Knowledge in computer application packages, Excellent management accounting skills and experience and Knowledge of EDF procurement procedures and experience in donor funded projects will be an added advantage
Applications including a detailed CV with contact telephone numbers (and at least 3 traceable refs) should be submitted or hand delivered to: The Head of Unit, NAO Support Unit, Ministry of Finance Annex Building, P O Box 30049, Capital Hill, Lilongwe 3, applications may also be sent by email to mepe@naosupportmw.org Deadline for receipt of applications is 5th October
