Human Resources Officer
Jhpiego is an international, on profit health organisation affiliated with the Johns Hopkins University, Jhpiego develops innovations for enhancing capacity for the health care workers, strengthening health systems and improving delivery of care towards improving the health and well-being of the people. Since 1999, Jhipego has been collaborating with Govt of Malawi Ministry of Health (MoH) and various partners in implementing a wide-range of activities in maternal health, family planning and reproductive health, newborn and child health, HIV/AIDS and tuberculosis. Current key projects include the Sport for Service integration-Services (SSDI-Services), maternal and Child Health Integrated Program (MCHIP) and Voluntary medical Male Circumcision (VMMC).
“Sankhani Moyenela –Smart choice” is a 4 yr USAID-funded MCHIP Associate Award which aims at scaling up Voluntary Medical Male Circumcision (VMMC) services in Malawi, targeting males age 15-49 yrs in 5 districts by providing 150,000 circumcisions by 2017. The core project goals are to strengthen National VMMC quality assurance system, increase access and availability of VMMC service, and pilot integration of EIMC into maternity services. SANKHANI is currently present in 3 districts in the Southern Region of Malawi: Thyolo, Chikwawa, and Zomba.
Jhpiego programs are being implemented in both govt and CHAM health facilities and communities in the 5 MoH health zones across the 3 region of Malawi.
As such, Jhpiego intends to a recruit skilled and dynamic profession for the following position
“Sankhani Moyenela –Smart choice” is a 4 yr USAID-funded MCHIP Associate Award which aims at scaling up Voluntary Medical Male Circumcision (VMMC) services in Malawi, targeting males age 15-49 yrs in 5 districts by providing 150,000 circumcisions by 2017. The core project goals are to strengthen National VMMC quality assurance system, increase access and availability of VMMC service, and pilot integration of EIMC into maternity services. SANKHANI is currently present in 3 districts in the Southern Region of Malawi: Thyolo, Chikwawa, and Zomba.
Jhpiego programs are being implemented in both govt and CHAM health facilities and communities in the 5 MoH health zones across the 3 region of Malawi.
As such, Jhpiego intends to a recruit skilled and dynamic profession for the following position
Human Resources Officer, Reporting to Human Resources Manager, Blantyre, Lilongwe, Position supervised – None
Training in and.por previous experience working in voluntary medical male circumcision programs is strongly desired
Provide advice to staff ad supervisors on various HR policies, good practices for effective and motivated staff, Assist in reviewing and updating HR policies as per local laws and best practices in the international NGO community, Assist the HR manager in the recruitment process including review of job descriptions, advertisements, screening of applications, interview and selection process, reference checks and contracting, Recommend to the HR manager of the offer to be made to the selected candidates, Facilitate introducing new staff and their registered dependents to Jhpiego Malawi medical scheme, Coordinate on boarding (orientation) of new staff with other depts. to support the learning process of new employees and follow up with new staff to ensure adaptation and identify problem areas, Maintain up to date employee records in hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure
manner, Provide backstopping support to staff on JEMS HR system including updating staff records and timely submission of monthly timesheets, Process email requisitions for new staff, Assist in the administration of HR Policies, addressing staff grievances and in handling disciplinary issues, Assist in coordinating the staff welfare initiatives and all staff events e..g welfare association, staff recognition award, staff retreats, tem building and meetings, wellness activities, HR initiatives, Assist the HR Manager in drafting and processing records of all consultant and staff employment agreements, Coordinate with the HR Manger on all issues dealing with new application or extension/renewals of VISAS, TEP, notification of new arrivals and all immigration matters, Drive staff towards a common and shared vision and mission, Assume other responsibilities as assigned
Bachelors Degree preferably in the field of Human Resources Management, Business Administration or public Administration, Minimum 5 yrs relevant experience working in an HR position in an INGO with a lot of expatriate staff, In depth knowledge of the local labour laws including but not limited to the Malawi Employment Act, the pension Act, the Labour Relations Act and the Compensations Act, Good computer skill particularly use of Human Resources Information Systems, Excellent organisational skills including the ability to multitask, Be of high integrity and able to maintain confidentiality, Computer skills including demonstrated hands-on experience with MS Word, MS Power Point and MS Excel, Proficiency in both written and spoken English
Provide advice to staff ad supervisors on various HR policies, good practices for effective and motivated staff, Assist in reviewing and updating HR policies as per local laws and best practices in the international NGO community, Assist the HR manager in the recruitment process including review of job descriptions, advertisements, screening of applications, interview and selection process, reference checks and contracting, Recommend to the HR manager of the offer to be made to the selected candidates, Facilitate introducing new staff and their registered dependents to Jhpiego Malawi medical scheme, Coordinate on boarding (orientation) of new staff with other depts. to support the learning process of new employees and follow up with new staff to ensure adaptation and identify problem areas, Maintain up to date employee records in hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure
manner, Provide backstopping support to staff on JEMS HR system including updating staff records and timely submission of monthly timesheets, Process email requisitions for new staff, Assist in the administration of HR Policies, addressing staff grievances and in handling disciplinary issues, Assist in coordinating the staff welfare initiatives and all staff events e..g welfare association, staff recognition award, staff retreats, tem building and meetings, wellness activities, HR initiatives, Assist the HR Manager in drafting and processing records of all consultant and staff employment agreements, Coordinate with the HR Manger on all issues dealing with new application or extension/renewals of VISAS, TEP, notification of new arrivals and all immigration matters, Drive staff towards a common and shared vision and mission, Assume other responsibilities as assigned
Bachelors Degree preferably in the field of Human Resources Management, Business Administration or public Administration, Minimum 5 yrs relevant experience working in an HR position in an INGO with a lot of expatriate staff, In depth knowledge of the local labour laws including but not limited to the Malawi Employment Act, the pension Act, the Labour Relations Act and the Compensations Act, Good computer skill particularly use of Human Resources Information Systems, Excellent organisational skills including the ability to multitask, Be of high integrity and able to maintain confidentiality, Computer skills including demonstrated hands-on experience with MS Word, MS Power Point and MS Excel, Proficiency in both written and spoken English
Eligible candidates meeting the required qualifications and experience should send applications with detailed CV, and names and contact details of 3 traceable refs to the email address recruitment@ssdiserv.org not later than 10th July, Candidates are advised to indicate their salary history in the cover letter, Jhpiego appreciates all candidates but please note that only shortlisted candidates will be acknowledged.
