Job Summary
Key Responsibilities
The Driver/Office Assistant will be based in the central project office located in Lilongwe and will report directly to the Director of Finance and Administration (F&A). The principal duty and responsibility of the driver is to provide transportation service, in and around the capital and all throughout the country, for the project through the project-owned vehicle. The driver will be responsible for managing and maintaining the project vehicle is good working order. The ideal candidate exercises good judgment in selecting routes during rush traffic periods to make best use of time and will always have the safety and security of all passengers, including him/herself. In addition to driving and managing the project vehicle, the driver will have general administrative and office support responsibilities. Specific duties and responsibilities include the following:
1. Operates a passenger motor vehicle in accordance with Administrative Manager or Office Manager's instruction, to transport project and/or associated project personnel and official visitors within the city and surrounding area.
2. Maintains vehicle in clean and serviceable condition and performs minor maintenance of a preventative nature.
3. Completes trip tickets or other daily vehicle records.
4. May be assigned to drive the head of an associated agency or VIP visitors for a portion of the time.
5. May deliver documents. May operate a small bus or carryall on a regular run one or more times a day. May drive pickup or
light trucks to deliver materials and equipment.
Key Responsibilities
The Driver/Office Assistant will be based in the central project office located in Lilongwe and will report directly to the Director of Finance and Administration (F&A). The principal duty and responsibility of the driver is to provide transportation service, in and around the capital and all throughout the country, for the project through the project-owned vehicle. The driver will be responsible for managing and maintaining the project vehicle is good working order. The ideal candidate exercises good judgment in selecting routes during rush traffic periods to make best use of time and will always have the safety and security of all passengers, including him/herself. In addition to driving and managing the project vehicle, the driver will have general administrative and office support responsibilities. Specific duties and responsibilities include the following:
Project Vehicles Tasks
- Drive project, and project affiliated personnel to project sites within and outside of Central Province for project activities, including official site visits.
- Maintain up-to-date record keeping systems for vehicle issues, including fuel, mileage, and trip logs.
- Observe all company vehicle utilization policies, in country traffic laws.
- Responsible for maintenance of project vehicle, keeping accurate records, and following a schedule of routine maintenance, cleaning, etc.
- Ensure the readiness of the vehicle for transport service by checking oil, water, fuel and other parts of the vehicle prior to driving.
- Perform project routine business around Central District, such as receiving and delivering official project documentation to and from USAID, general office purchasing.
General Administrative and Office Support Tasks
- Purchase of basic cleaning and kitchen supplies (coffee, cleaners, etc.) and assist in the purchase of other project authorized items.
- Perform relevant general service activities such as collection of pro-forma, processing customs duty clearances and tax exemptions, and payment of utilities and general office services.
- Work with the Administration Manager or other designated office staff to arrange for repairs, maintenance, and improvements to the office as necessary.
- Regularly check post office boxes, collect and dispatch letters, parcels and other correspondence.
- Carryout additional tasks as required.
