Team Assistant, Lilongwe, Malawi
Closing date: Monday, 7 March 2016
Background / General description
The World Bank Country Office in Malawi is seeking to hire three (3) highly organized and energized professionals, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as a Team Assistants based in Lilongwe, Malawi. The successful candidate will work under the leadership of the Country Manager and the day to day supervision of the Executive Assistant who provides supervision and guidance to the ACS (administrative client support) staff.
Selected candidate will provide administrative and client support to the Operational Staff. The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations. The Team Assistant will be a member of the World Bank's Administrative and Client Support (ACS) Team recruited locally and posted in Lilongwe, Malawi. Note: If the selected candidate is a current Bank Group staff member holding a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment.
All others will be offered a 2 year renewable term appointment. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities
The Team Assistant's duties and accountabilities include, but are not limited to, the following
(i) Operational and administrative support
- Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
- Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
- Keep abreast of the Organization's directives and ensure effective processing of all project documents.
- Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization's regional standards, using proper grammar, punctuation and style and proofread materials;
- Draft minutes of meetings and provide assistance in editing large documents.
- Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Manager and/or the Country Management Unit (CMU).
