Procurement Assistant
Reporting to the Procurement Officer, the incumbent will assist the Procurement Officers in carrying out routine procurement activities, record keeping and documentation
Maintain and update NAC procurement records to ensure audit- ready status at all times, Assist with maintenance and updating of procurement databases and contract register, Collaborate with MRA to ensure rapid duty and tax free clearance of NAC and GRO goods, Assist with the preparation of Bidding Document, Procurement Notices, Bid Opening and Evaluation sessions etc, Undertake procurement processes using Shopping procedures and any other procurement methods as assigned from time to time, Assist NAC User Depts, Grants Officers and GROs with procurement activities and logistics, Assist in the preparation of evaluation reports, contracts, award notices and other procurement and contractual documents as required, Take minutes of the Internal Procurement Committee meetings and tender opening sessions and ensure proper filing in the procurement files
Possess a Diploma in Business Administration/Engineering and any related discipline or Advanced Certificate in Purchasing and Supply from Chartered Institute of Purchasing and Supply (CIPS), Have a minimum of 3 yrs experience in purchasing/procurement in a very busy organisation, Those with experience in donor-funded projects will have an added advantage, Ability to work under minimum supervision, Highly motivated with excellent planning, high level of diplomacy, analytical and interpersonal skills, Conversant with Microsoft Excel, Word and Power Point computer packages
An attractive package will be offered to successful candidates who will be appointed on fixed contracts, renewable on satisfactory performance
Interested persons should submit their applications, clearly stating which position they are applying for, and providing detailed CV , names of 3 traceable refs, day telephone and facsimile numbers as well as email addresses where available to The Executive Director, National AIDS Commission, Petroda Building, Area 18 Roundabout, P O Box 30622, Lilongwe 3, email recruitment@aidsmalawi.org.mw Deadline for receiving applications is Friday 5th June Only shortlisted candidates will be acknowledged
